Receiving purchase orders
The Council has changed the way it places
orders for goods and services with suppliers. The main change
is that it now uses an electronic purchase
ordering system called IDeA marketplace.
Any order for goods and services will be placed on the
system and suppliers will receive their purchase order by email or
fax. To receive a purchase order suppliers must to
be registered on the system by completing Appendix 1 (and 2 if
applicable) of the 'Selling to the
Council' pack. Any invoice sent to the
Council by the supplier must contain the purchase order
number quoted on the purchase
order. Registration on the system is free of charge to
suppliers. A 'Suppliers
Guide to IDeA marketplace' is available to download
below.
A 'Selling to the Council' pack is
available below which provides details of these changes and
how Suppliers can register on the IDeA Marketplace.
A summary of the benefits;
- Suppliers receive an instant email or fax
- Clear delivery instructions and contact details are evident on
the order
- Queries relating to delivery, invoice detail or payment
enquiries are directed to
the appropriate person
- Local and nationally agreed contracts with approved suppliers
will be visible to a larger audience
- Savings for the Council and suppliers will be from paperless
ordering to payment, up to date pricing and availability,
non-requirement of paper catalogues, faster transition of orders
and payments, greater controls over spending
- Invoices will be sent directly to Finance and dealt with
without a requirement for additional authorisation
- Improved information on expenditure
A Case Study has been
produced by Allerdale Borough Council and EGS Ltd, the providers of
the IDeA marketplace system, detailing the successful
deployment of the system.