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Receiving purchase orders

The Council has changed the way it places orders for goods and services with suppliers.  The main change is that it now uses an electronic purchase ordering system called IDeA marketplace.

Any order for goods and services will be placed on the system and suppliers will receive their purchase order by email or fax.  To receive a purchase order suppliers must to be registered on the system by completing Appendix 1 (and 2 if applicable) of the 'Selling to the Council' pack.  Any invoice sent to the Council by the supplier must contain the purchase order number quoted on the purchase order.  Registration on the system is free of charge to suppliers.  A 'Suppliers Guide to IDeA marketplace' is available to download below.    

A 'Selling to the Council' pack is available below which provides details of these changes and how Suppliers can register on the IDeA Marketplace.

A summary of the benefits;

  • Suppliers receive an instant email or fax 
  • Clear delivery instructions and contact details are evident on the order  
  • Queries relating to delivery, invoice detail or payment enquiries are directed to the appropriate person
  • Local and nationally agreed contracts with approved suppliers will be visible to a larger audience
  • Savings for the Council and suppliers will be from paperless ordering to payment, up to date pricing and availability, non-requirement of paper catalogues, faster transition of orders and payments, greater controls over spending
  • Invoices will be sent directly to Finance and dealt with without a requirement for additional authorisation
  • Improved information on expenditure

 

A Case Study has been produced by Allerdale Borough Council and EGS Ltd, the providers of the IDeA marketplace system, detailing the successful deployment of the system.

Downloadable Documents

All documents open in a new window.
File nameSizeApproximate Download time
Adobe PDF format - download the viewerCase Study in PDF format730 Kb1 min 44 secs @ 56k, 3 secs @ 2mb
Microsoft Word formatCase Study in Word format97 Kb14 secs @ 56k, 0 secs @ 2mb
Microsoft Word formatSelling to the Council in Word format368 Kb53 secs @ 56k, 2 secs @ 2mb
Adobe PDF format - download the viewerSelling to the Council in PDF format75 Kb11 secs @ 56k, 0 secs @ 2mb
Adobe PDF format - download the viewerSuppliers Guide to IDeA marketplace in PDF format840 Kb2 mins 0 secs @ 56k, 3 secs @ 2mb
Microsoft Word formatSuppliers Guide to IDeA marketplace in Word format1062 Kb2 mins 32 secs @ 56k, 4 secs @ 2mb

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0303 123 1702

Allerdale Borough Council
Allerdale House, Workington, Cumbria,
CA14 3YJ