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Licence - personal licence

What is a Personal Licence?

All sales of alcohol must be made by, or under the authority of, a Personal Licence Holder.  This does not apply to qualifying Clubs or Premises operating under a Temporary Event Notice (TEN).  Not everyone who makes a sale has to hold a Personal Licence, so long as a Personal Licence Holder has authorised the sale. 
This Licence is obtained independently of the Premises Licence.  Following the grant of a Personal Licence it is valid anywhere in the country unless it has been revoked in court.  The Licence remains valid indefinitely and any changes must be notified to the original Licensing Authority. The application form for a personal licence is available to download below. The notification of change of address form is also available below.
 
Current fees for personal licence applications and notification of a change of address can be found on the Licences - Fees page.
 
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Why should you apply for a personal licence?

Every supply of alcohol under the premises license must be made or authorised by a personal licence holder. This means that even if a premises has a premises licence, alcohol cannot be served if a personal licence holder is not named as the Designated Premises Supervisor on the premises licence and if that person has not authorised the sale of alcohol.

 

Do all alcohol serving staff need a personal licence?

No, the only person at alcohol-serving premises who must have a personal licence is the Designated Premises Supervisor (DPS). However, it would be advisable for each premise to have at least one other personal licence holder in the case of accident or prolonged absence of the DPS at all times.

 

What is a Designated Premises Supervisor?

All premises operating under a Premises Licence to sell or supply alcohol must appoint a Designated Premises Supervisor (DPS) for the premises. Any premises where alcohol is supplied under a Premises Licence must have a DPS. They will be named in the Premises Licence, a summary of which must be displayed on the premises.   The DPS will be singularly responsible for the running of the premises. You should therefore choose this person with care.
 
Applicants must nominate the DPS on their application form.  This person does not have to be on the premises at all times, but they must take responsibility for what happens there.  This means the DPS should ensure any staff they appoint are appropriately trained in the requirements of the Licensing Act 2003 and of any specific conditions attached to the Premises Licence.
 
A person cannot become a DPS unless he is also a Personal Licence Holder. See our Premises Licence section for further details and an application form

 

Does the Designated Premises Supervisor (DPS) have to be on the premises at all times when  alcohol is being sold?

No, in some cases this will not physically be possible. However, it will be expected that the DPS will spend a significant amount of time on the premises. It is essential that the DPS is contactable at all times, particularly when problems arise on the premises.
 
The Act and Guidance requires DPS’s and Personal Licence Holders to have responsibility for the sale and supply of alcohol because of its impact on the wider community, crime and disorder and anti-social behaviour. As this carries greater responsibility than that which is associated with the provision of regulated entertainment and late night refreshment it is expected that more rigorous stringent controls are in place. A Personal Licence Holder can supervise the sale of and authorise such sales and supplies.
 
Any premises at which alcohol is sold or supplied may employ more than one Personal Licence Holder. For example, there may be members of staff who hold Personal Licences as well as the owner or senior manager.

 

Can anyone object to a person who is specified as a Designated Premises Supervisor (DPS)?

 
Only the Chief Officer of Police will be able to make representations about the specification of any DPS if he feels, in the exceptional circumstances of the case, that the crime prevention objective could be undermined by that specification. This could include fears that the DPS would not be able to fulfil the responsibilities in respect of the crime prevention objective for more than one premises at the same time. Where the Chief Officer of Police makes representations about the DPS, the Licensing Authority must hold a hearing to consider them (unless all parties agree that this is unnecessary). As a result of the consideration of the representations, the Licensing Authority may refuse to specify the DPS if it considers it necessary for the promotion of the crime prevention objective to do so.

 

Can there be more than one designated premises supervisor (DPS) at the same premises?

 
The Act and Guidance specifies that there may only be one DPS for any premises.

 

What happens if the designated premises supervisor (DPS) leaves his employment, notifies the Licensing Authority, but does not tell the Premises Licence Holder?

 
The DPS must inform the relevant Licensing Authority if he or she wishes to be removed as DPS. Within 48 hours of the Notice being given to the Licensing Authority, the individual must also give the Premises Licence Holder a copy of the Notice sent to the Licensing Authority. The DPS must also send a Notice directing the Licence Holder to send the Premises Licence to the relevant Licensing Authority. If that is not practicable, a statement of the reasons for the failure to provide the licence within 14 days of receiving the Notice should be issued to the Licensing Authority.
If the holder fails to comply with the direction he/she will commit an offence.

 

Can I apply for a Premises Licence if the person I have named as the DPS has not yet obtained their Personal Licence under the new regime?

 
Yes, you do not have to hold a Personal Licence when you are named as DPS. However, if the person named as DPS does not have a Personal Licence by 24th November 2005 or the date of grant of licence, if after that date, you will be in breach of the conditions of the Premises Licence and you will not be able to sell alcohol.
It must be noted however that it can take up to 3 months to process applications for Personal Licences, therefore it is recommended that applicants apply for licences as early as possible, to enable the Personal Licence number to be quoted on the DPS form.

 

Can I be a Designated Premises Supervisor (DPS) at more than one premises at the same time?

 
Yes. The only requirement for being a DPS is that the individual concerned must be the holder of a Personal Licence. This ensures that where the activities concern the supply of alcohol, there is a person who supervises the premises who has an understanding of the social issues, potential problems associated with the sale of alcohol and who is responsible for licensable activities at the premises.

 

How do you change the details of the DPS?

 
Where a Designated Premises Supervisor is to be newly specified, the normal procedure is for the Premises Licence Holder to notify the Police of this. The whole Premises Licence does not have to be provided for the amendment. The Act states that part of the licence must be submitted with the appropriate application form. This will also require submission of a schedule to the main licence giving personal details of key individuals. This should be amended by the Licensing Authority.

 

Does the Designated Premises Supervisor need to be on the premises when alcohol is being served?

 
No, but that person should always be contactable.  As the Designated Premises Supervisor is ultimately responsible for every alcohol sale, if there is any problem at the premises, it will be a matter for the courts to decide if the DPS has shown due diligence.
Although qualifying clubs don't need a DPS to sell alcohol to members and their guests, this exemption does not apply if the premises are hired out for wedding receptions and the like.  You need a full Premises Licence for these activities (unless you are only holding a small number of events, which you can hold under a TEN) and therefore need to appoint a DPS

 

What do I need to apply for a Personal Licence

 
There is a fee to obtain this Licence that must be paid at the time of application. The applicant must apply for the Licence to the Licensing Authority responsible for the region that they live in - This may not be the same region in which they work.   The applicant must be over the age of 18 years.
 
Your application form must be accompanied by:
 
1. Two photographs of the applicant, which shall be –
(a) taken against a light background so that the applicant's features are distinguishable and contrast against the background;
(b) 45 millimetres by 35 millimetres;
(c) full face uncovered and without sunglasses and, unless the applicant wears a head covering due to his religious beliefs, without a head covering;
(d) on photographic paper; and
(e) one of which is endorsed with a statement verifying the likeness of the photograph to the applicant by a solicitor, notary, a person of standing in the community or any individual with a professional qualification.
 
2. Proof that you hold a Licensing Qualification that has been accredited by the Secretary of State, or proof that you are a person of prescribed description.
 
3. Either
(a) a criminal conviction certificate issued under section 112 of the Police Act 1997(a);
(b) a criminal record certificate issued under section 113A of the Police Act 1997; or
(c) the results of a subject access search under the Data Protection Act 1998(b) of the Police National Computer by the National Identification Service; and in any case such certificate of search results shall be issued no earlier than one calendar month before the giving of the application to the relevant licensing authority, and
 
4. A declaration by the applicant, in the form set out in Schedule 3, that either he has not been convicted of a relevant offence or a foreign offence or that he has been convicted of a relevant offence or a foreign offence accompanied by details of the nature and date of the conviction and any sentence imposed on him in respect of it. A relevant/foreign offence that is spent within the terms of the Rehabilitation of Offenders Act 1974 need not be declared.
 
5. The fee of £37.
 
6. Accredited Licensing Qualification Certificate
For the purpose of Personal Licences, the Secretary of State has accredited the following qualifications under the Licensing Act 2003: 
 
BIIAB (QCF Recognition number RN5118)

Level 2 Award for Personal Licence Holders Qualification accreditation number 501/1494/3 Website: www.bii.org Telephone: 01276 684 449 Email: qualifications@bii.org Address: BIIAB, Wessex House, 80 Park Street, Camberley, Surrey, GU15 3PT 

 CIEH (QFC recognition number RN5248) Level 2 Award for Personal Licence Holders Qualification accreditation number 601/2104/X Website: http://www.cieh.org/ Telephone: 0207 827 5800 Email: customerservices@cieh.org Address: Chartered Institute of Environmental Health, Chadwick Ct, 15 Hatfields, London, SE1 8DJ 

 EDI (QCF Recognition number RN5134) Level 2 Award for Personal Licence Holders Qualification accreditation number 500/9146/3 Website: www.ediplc.com Telephone: 0247 651 6500 Email: enquiries@ediplc.com Address: Qualifications and processing centre, International House, Siskin Parkway East, Middlemarch Business Park, Coventry, CV3 4PE

 HABC (QCF Recognition number RN5219) Level 2 Award for Personal Licence Holders Qualification accreditation number 500/9974/7 Security marking 2

The application must be submitted to Allerdale Borough Council only. The licensing authority will consult Cumbria Police if the applicant has any relevant offences. The police can make a representation against the application on the prevention of crime and disorder grounds. If the police make a representation then there will be a hearing to determine the application
 
The holder of the licence is required by the 2003 Act to notify the Licensing Authority that issued the licence of any changes in name or address.  The changes will be recorded. 
 
The holder is also under a duty to notify the Licensing Authority of any subsequent convictions of any relevant offences committed in this country or abroad.
 
These measures ensure that a single record will be held of the holder’s history in terms of licensing.

Downloadable Documents

All documents open in a new window.
File nameSizeApproximate Download time
Microsoft Word formatALL22 - Notification of Change of Name or Address in Word format351 Kb50 secs @ 56k, 1 sec @ 2mb
Adobe PDF format - download the viewerALL22 - Notification of Change of Name or Address in PDF format102 Kb15 secs @ 56k, 0 secs @ 2mb
Microsoft Word formatALL17(APR2017) Application for a Personal Licence in Word format80 Kb11 secs @ 56k, 0 secs @ 2mb
Microsoft Word formatALL19(APR2017) Disclosure of Convictions and Declaration in Word format40 Kb6 secs @ 56k, 0 secs @ 2mb

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