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Disclosure Log - April 2013

The requests received under the Freedom of Information Act and Environmental Information Regulations during the month, and the responses made are below. The request is shown in italics. Any related documents are at the bottom of the page.

Ref Brief description Request and response
F13/162 EU benefit claimants

What is the total number of people who applied for housing benefits whose nationality is from an EU country (excluding the UK) in the last year for which figures are available? What is the total number of claimants of housing benefits whose nationality is from an EU country (excluding the UK) in the last year for which figures are available?

Our Benefits section has advised that whilst nationality is recorded on the benefit application forms, this is not added to the electronic record. Therefore to determine the information requested would take a manual process going through all 9,611 cases. As a result we feel that to locate, extract and retrieve the information requested would exceed the appropriate costs limit under Section 12 of the Freedom of Information Act. This is currently £450 based on 18 hours work at £25 an hour. Therefore in accordance with Section 12 of the Act, the Council is not obliged to comply with your request.We would be happy to discuss with you any way in which your request could be reworded to bring it to within the costs limit.

F13/163 Credit on NNDR accounts

(a) addresses and rateable values of all commercial properties that have any historic credit on their account above £1,000. (b) the names and addresses of the owners of those properties referred to in (a) if they are a limited company.

Our Revenues section has advised the information provided in the document below.

F13/164 Cost of netting at Workington bus station.

Could you please tell me the TOTAL cost of installing the  ' netting '  in the bus station at Workington  :  if it is an ' attempt ' to get the pigeons to find a new home , I have to tell you that so far it is a failure  !  At the present it appears another waste of hard pressed tax payers money ! 

I am writing to inform you that I do not believe that Allerdale Borough Council holds the information you have requested. This is because the bus station is run by Stagecoach Northwest and any bus services are provided by Cumbria County Council. Therefore responsibility for dealing with pigeons in the bus station is likely to fall with one or both of these organisations.

F13/165 SSL certificates Could you tell me what the Authorities total expenditure has been on SSL certificates for externally facing websites between 1st April 2012 and (up to) 31st March 2013. Where the certificate term was over a number of years could you give me the cost pro-rata.  

Our ICT Connect service has advised the following:

CONNECT.ALLERDALE.GOV.UK          GENIUS I.S.           £341.00        22/04/13-21/04/16

ABC SECURE.ALLERDALE.GOV.UK     GENIUS I.S            £596.00        07/03/12-06/03/17

LICENSING.ALLERDALE.GOV.UK        GENIUS I.S            £149.00        01/01/13-31/12/13

OWA.ALLERDALE.GOV.UK                  GENIUS I.S            £522.00        01/10/12-30/09/17

PAYMENTS.ALLERDALE.GOV.UK        SECURACERT        £970.00        12/11/10-11/11/13 

F13/166 Public health funerals I am conducting research on council expenses and I would like to request some information regarding to funerals that the council has held since 1st October 2012.

Would you please provide answers to the following questions:

How many funerals (public health funerals/national assistance funerals) have been held by the council since 1st October? Please provide the cost for each funeral held. For each funeral also provide:

a) Date of death of the deceased b) Date of funeral provided c) Name of the deceased d) Last known address (if known) e) Have the next of kin been traced? f) Have the details of the deceased been referred to the QLTR, Treasury Soclitor, Duchy of Cornwall, Duchy of Lancaster, or any other organisation/governing body? g) The councils reason for providing this funeral?

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website at: http://www.allerdale.gov.uk/community-and-living/deaths-funerals-and-cremation/council-funerals.aspx .

F13/167 Adoptions

I contact you with the following request for information under the Freedom of Information Act, specific to your council.1. Please provide your adoption targets for the past 5 years, including 2013-14. (Please provide ayearly breakdown).   2. Please provide the amount of children adopted in the past 5 years. (Please provide a yearly breakdown).   3. Please provide the amount of money received from central Government for reaching the target mentioned in Q1.   4. A) Please provide the policies and procedures which relate to social services removing children from the care of their parents.B) Please provide the criteria which has to be fulfilled to make a child eligible for being adopted out of a parents careIf it would exceed the section 12 cost limit to respond to the whole of this request, please disregard question 4.

Allerdale Borough Council does not have responsibility for social services in our area and therefore we do not hold any relevant information.However, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk  . If you would like me to forward your request to them then do let me know.

F13/168 Public health funerals

For each of the last five financial years (08-09/12-13) I request the following;-The total number of public health funerals conducted by the council. -The total number involving deceased who were aged 65 or older. -The total cost of the public health funerals.-The total amount of the cost which was recouped by the council.

Our Bereavement Services section has advised the following: 08/09 09/10 10/11 11/12 12/13

Total Numbers of council funerals 4, 1, 2, 0, 0,

Aged 65 or over 2, 0, 2, 0, 0

Total Cost £1375, £525, £1050, 0, 0,

Amount Re-couped 0, 0, £2.05, 0, 0,

F13/169 FOI request details

The total estimated cost of responding to Freedom of Information requests in each financial year since the act's introduction [see note] The total number of requests received in each financial year since the act's introduction - including where possible the total requests answered in full, the total answered partially and the total refusedThe current number of FTE posts for which the primary function is to oversee, respond to or co-ordinate obligations under the Freedom of Information ActNote: Please make clear in your response how you arrive at a cost total. For instance, staff time, resources used etc.If you are unable to answer part of the request, please answer what you can rather than refusing the entire request. My primary interest is in the annual costs (first bullet point).

We do not hold any figures on cost of answering FOI requests. The current number of FTE posts is likely to be 0.5. This is myself who is on a 0.8 FTE and I am responsible for other duties. The cost in terms of wages and on costs is therefore likely to be in the region of £10,000. However, we do not account for staff time on requests and therefore we do not hold any sort of estimate with regard to total costs. With regard to the number of FOI requests received, please find on our website a spreadsheet which provides details on FOI and EIR statistics. The spreadsheet can be found at: http://www.allerdale.gov.uk/council-and-democracy/data-protection-and-freedom-of/freedom-of-information-act-200.aspx  . Please see if this meets the requirements of your request.

F13/170 Cost of the Olympic Torch procession

Please can you tell me the cost to the council for allowing the Olympic Torch to pass through the area covered by the council?          Please could you provide a breakdown of the costs such as extra pay for staff, extra cost of policing, road closures, branded bunting and other associated costs.          In addition, could you tell me what income, if any, was earned from the procession from parking, selling advertising space etc          And finally, if you did have any grant funding or sponsorship, can you tell me how much was provided by LOCOG?

Our Community Services section has advised that there were no additional costs - an Allerdale officer co-ordinated our aspect of involvement in the torch relay coming through the district. We do not hold any details on time spent on this. There was no income received from parking or selling advertising space and no income received from grant funding or sponsorship or income from LOCOG.

F13/171 Credits on NNDR accounts

This is a request for information, filed under the Freedom of Information Act 2000. We wish to obtain the information, from the Council, relating to unclaimed Credit Balances. We are aware that all Billing Authorities hold on account sums of money that are due to be returned to ratepayers and for a variety of reasons have not been repaid and maybe considered untraceable by the Council. This maybe because Companies do not know that there is an overpayment, they may have moved premises, merges and/or changed their name or simply ceased trading. In such circumstances, the monies could be due to the creditors of that company. Exacta shall use the information requested to trace those businesses who have failed to claim such credit balances.We therefore request a breakdown of credit balances accrued since your earliest records, for the amounts owing to all "incorporated" companies within the authorities billing area, including" The name of each business in respect of which Non-Domestice Rate credit balances remain payable; " The value of overpayment in each case which remains unclaimed; " The year(s) in which overpayment was made; and " The hereditament addressIn response, please see the details as attached. This has been provided by our Revenues section.

see document below.

F13/172 ICT contracts

1

All ICT Contracts Relating to Fixed Lines Detailing the Following:

a.      

Supplier(s) Name(s)

 C&W

b.      

Number of Lines

 8

c.      

Total Annual Spend

 £61,280

d.      

Duration of Contract(s) - Including Any Extension Periods

 Various

e.      

Current Contract Expiry Date

 Various

f.        

Tender / Procurement Review Date

 As required

2

All ICT Contracts Relating to Fixed Broadband Detailing the Following:

a.      

Supplier(s) Name(s)

 BT

b.      

Number of Users

 32

c.      

Total Contract Value

 £10,000

d.      

Supplier(s) Name(s)

 BT

e.      

Current Contract Expiry Date

 Various

f.        

Tender / Procurement Review Date

 As required

3

All ICT Contracts Relating to VOIP/PBX Maintenance Detailing the Following:

a.      

Supplier(s) Name(s)

 C&W

b.      

Number of Users

 350

c.      

Total Contract Value

 £10,500

d.      

Duration of Contract(s) - Including Any Extension Periods

 12 months

e.      

Current Contract Expiry Date

 01/04/2014

f.        

Tender / Procurement Review Date

 01/02/2014

4

All ICT Contracts Relating to WAN Maintenance Detailing the Following:

a.      

Supplier(s) Name(s)

 C&W

b.      

Number of Users

 1000

c.      

Total Contract Value

 £31,510

d.      

Duration of Contract(s) - Including Any Extension Periods

 3 year

e.      

Current Contract Expiry Date

 01/04/2014

f.        

Tender / Procurement Review Date

 01/02/2014

5

Contact within the business responsible for this contract

 

a.      

Contact Name

 Tracey Nicholson

b.      

Job Title

 ICT Service Delivery Manager

c.      

Direct Contact Number

 01900 702685

d.      

Direct eMail Address

 tracey.nicholson@allerdale.gov.uk

F13/173 Dog fouling

1)      For the year April 2012 to March 2013, how much was collected in fines from dog owners allowing their animals to mess?

Response: £4,320

2)      How does this figure compare with the years 2009 to 2010, 2010 to 2011 and 2011 to 2012 ?

Response: 2009-2010 £630; 2010-2011 £1,095; 2011-2012 £690

3)      In relation to questions 2 and 3, what is the figure for unpaid fines?

Response: Unpaid fines approximately - £375

4)      Has your council taken out prosecutions against any offenders ?

Response: Yes

5)      What strategy does your council have for tackling this problem and has it changed in recent years?

Response: Allerdale have recently adopted a zero tolerance approach to dog fouling, and have made various statements and press releases regarding this. We have also had an increase in enforcement officers, as well as setting a set amount of time on enforcement patrols. We are also targeting problem areas. This differs due to the amount of staff and the time dedicated to enforcement patrols previously.

6)      What tactics are used to catch offenders ?

Response: Information from the public; patrols.

F13/174 Automatic wash/dry toilets provided with disability grants

1. How many automatic wash/dry toilets your authority provided via Disabled Facility Grants in 2012/13? 2. How many automatic wash/dry toilets your authority provided for your own housing stock in 2012/13? If you no longer manage your own housing stock, will you please advise me of the details of the organisation your housing stock was transferred to.

Our Housing section has advised that the Council installed two automatic wash/dry toilets in 2012/13. A further two applications were approved but are not complete to date. These were provided via Disabled Facility Grants.The Council transferred all of its housing stock to local housing associations in March 1999. The majority went to Derwent & Solway Housing Association. Full contact details of all the housing associations in our area can be found at: http://www.allerdale.gov.uk/housing/finding-a-home/apply-for-housing/housing-associations-in-allerd.aspx .

F13/175 Empty properties with a rateable value over £2600

You asked for information on empty commercial properties with a valuation over £2,600

DOCUMENT

F13/176 Reaction to budget cuts

You asked:The Government continues to reduce central funding to local authorities, and this is increasingly creating financial pressures. All councils have used traditional approaches such as:" reducing or even eliminating non-statutory Services" cutting budgets" cutting staff posts and headcount" re-organising and restructuring the Services" flattening the organisation and reducing senior manager posts" adjusting Council Tax" increasing discretionary fees & charges" maximising opportunistic grant funding where availableAll councils have already achieved significant amounts of savings through these sorts of 'business as usual' methods.But it is now clear that severe reductions in central funding will continue in the medium to long term and could even continue up to 2019/20.As the cuts go ever deeper the approaches listed above will not suffice and more RADICAL OPTIONS might need to be considered. These could include:1. SELLING: external selling of in-house services and expertise (to other councils, &/or to other types of organisations inside/outside your borough) in order to boost income to the council2. TRADING: setting up new Trading Accounts &/or significantly boosting the commercial profits from existing Trading Accounts3. NEW ORGANISATIONS: setting up new organisations to maximise services &/or to access funding/new income. E.g.: Local Authority Trading Company, charity for the Borough, other charities, Social Enterprise, Community Interest Company (CIC), Limited Company, Provident & Industrial Society, ALMO, Leisure Trust, etc4. PARTNERSHIPS/ CONTRACTS: setting up new Partnerships or Contracts with other organisations from any sector where they could help provide services &/or access to funding that the council is unable to provide5. SHARED: jointly with other organisations, the sharing and funding of individual Managers, individual staff, teams of staff, support systems, depots/premises, vehicle fleets, procurement systems, or even entire Services6. MERGED: merging whole groups of Services or Departments with one or more neighbouring councils, or even merging your entire council with a neighbouring council7. CHANGED PROCUREMENT: e.g. outsourcing services that are currently in-house, or in-sourcing other services that are currently outsourced (e.g. bringing a Housing ALMO back in-house)8. other non-traditional radical solutionsMany councils are thinking about a wide range of options in response to the continuing budget cuts. Often councils have set up a Work Party to explore such options.

FOI QUESTIONS. My FOI questions are as follows.

Q1a. Does your council have a Working Party exploring RADICAL OPTIONS for responding to the continuing funding reductions?                 YES/NO

Response: No

Q1b. If yes, please provide an email address for the person chairing that Working Party

Response: na

Q2. If your Council is exploring any of the RADICAL OPTIONS listed above, please could you give a very brief outline description of each initiative and state how much savings &/or income you hope to achieve through each initiative in 2013/14 Illustrative Example: 'Anytown Council is selling Legal advice services to 3 councils and also some local companies, £0 savings 2013/14 but new income 2013/14 £100,000 [estimate]. Anytown Council has also set up a Local Authority Trading Company (specialising in Highways Maintenance, Building Control, Pest Control, Building Cleaning) from which the Council estimates it may receive £500,000 in 2013/14 profits.'

Response: I don't believe there are any new plans as described above that would count as "radical options" for 2013/14.

Q3. If there are there any Council reports available that summarise these sorts of RADICAL OPTIONS, please send a copy (or web link to it).

Response: na

NB: I am not asking for details of routine or 'business as usual' adjustments, such as increases to swimming charges, licence fees, etc. I am enquiring about big and different initiatives that will significantly change the way the council operates.

F13/178 Information on council tax and political control

I would like, preferably in Excel spreadsheet form, the records your authority holds on the charges for all tax bands and average rent charged in as many financial years as you can provide - preferably all of them.I would like you to denote on the spreadsheet the financial years in which council elections were held (NB: excluding by-elections and other anomalies; I am referring only to the years in which scheduled elections took place). Where possible, state the political group in overall control of the council at its annual meeting in each of the years for which figures are provided (or state no overall control, where applicable). To be clear, this would usually confirm the political group responsible for setting rent and tax for the subsequent year. Please do not refuse the request in its entirety on the basis of being unable to answer only this part of it.If your authority does not have responsibility for housing stock, please ignore only this aspect of the request. If your authority was formerly responsible for setting rent, please provide all relevant data up to that point.If your authority does not have responsibility for housing stock, please ignore only this aspect of the request. If your authority was formerly responsible for setting rent, please provide all relevant data up to that point.If for some reason your figures for tax include affiliated authorities (such as police and fire authorities), please make this clear.

In response, details of the council tax charge can be found the minutes of the Council meetings. These are available via our website at www.allerdale.gov.uk under the meetings, agendas and minutes section (http://democracy.allerdale.gov.uk/mgCalendarMonthView.aspx?GL=1&bcr=1 ) . The council tax resolution usually appears in the Council meeting in the quarter of the calendar year. Details of election results can be found also on our website at: http://www.allerdale.gov.uk/default.aspx?page=222  We do not provide any council housing and therefore do not hold any current information on rents to disclose.

F13/179 Public health funerals

Please see below my freedom of information act request. If you cannot answer all or some of the questions please could you respond anyway?I would like information on people dying with no next of kin being known at the time of death from 1/1/13 to the day of your response to this request. If someone died before 1/1/13 but the case has only come to your attention since, could you please also include details, as follows: 1. Surnames and forenames or initials 2. Dates of death 3. Age at death or date of birth 4. Place of birth 5. Marital status 6. Maiden surnames of married or widowed women 7. Usual address at time of death8. Approx. value of their estate if known9. The date you sent information to the Treasury Solicitor (or, if in Lancashire, the Duchy of Lancaster, or, if in Cornwall, the Duchy of Cornwall), or confirmation that this action was not applicable.10. If you have yet to send the information on, as per 9 above, or a decision has not yet been made whether or not to do so, please also advise of this.

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website at: http://www.allerdale.gov.uk/community-and-living/deaths-funerals-and-cremation/council-funerals.aspx  .

F13/180 Environmental health information for residenitial homes

I am interested in the statistics for Allerdale Borough Council's enforcement of hazards identified by the Housing Health and Safety Rating System following an inspection/visit by an Environmental Health Officer (or other relevant official) of a residential home in 2012. For example how many properties have been declared a Category 1 hazard for fire safety, or a Category 2 hazard for protection from infection etc.Our Housing Services section has advised the following information on hazards identified following Housing Health and Safety Rating System inspection for 2012. Please note that a single property may have more than one Category 1 and Category 2 Hazard.

Category 1 Hazards 

Excess Cold  26; Crowding & Space  1; Entry by Intruders 2; Food Safety 2; Falls on the Level 1; Falls on Stairs 6; Falls between Levels 4; Electrical Hazards 2; Fire 32.

Category 2 Hazards  

Damp & Mould 27; Excess Cold 2; Carbon Monoxide 1; Crowding & Space 1; Entry by Intruders 3; Lighting 1; Domestic Hygiene 1; Food Safety 3; Personal Hygiene 4; Falls on the Level 1; Falls on Stairs 3; Falls between Levels 5; Electrical Hazards 13; Fire 4; Hot Surfaces 1; Collision 1; Explosions 1; Ergonomics 1; Structural Collapse 3.

F13/181 Information about social care

You asked for information on social care.

I am writing to inform you that Allerdale Borough Council does not hold the information you have requested. We do not have responsibility for social care in our area. This is the responsibility of Cumbria County Council.However, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . If you would like me to forward your request to them then do let me know.

F13/182 Use of Voice Risk Analysis software

1a. Has the council made any use of Voice Risk Analysis software - either directly or via Capita - at any point since the start of financial year 2011/12? 1b. Is the council at present considering using VRA software in future, and if so, for what purpose?This is Voice Risk Analysis software - http://www.capita-softwareandmanagedservices.co.uk/software/pages/vra.aspx. The benefits, council tax and/or housing departments would be familiar with any use the council has made of this software.If the answer to question 1a is 'no', there is no need to respond to questions 2-7. If the answer is 'yes', please continue. 2. What purpose(s) has the council used VRA for? (e.g. tackling housing benefit fraud, council tax discount fraud etc) 3. What was/is the timespan of the council's use of VRA software? Is there any plan or intention to use the software again in the future, and if so for what purpose(s)? 4. What is the total value that Capita has been (or, if the contract is ongoing, will ultimately be) paid for VRA? If VRA is part of a wider contract with Capita, please state what the overall contract value is, and its start and end dates. 5. Please detail whether, when, and how councillors were notified of the decision to use VRA. Was it debated or voted on at full council or cabinet/executive? 6. Please supply any evaluation of or performance data regarding the effectiveness of VRA as used by the council. 7. Was the council a participant in the Department of Work and Pensions trial of VRA software in the processing of housing benefit between August 2008 and December 2010? If so, please supply any local performance data/evaluation from that trial.

In response our benefits service has advised that we do not use Voice Risk Analysis software, nor do we have plans to introduce it.

F13/183 Street littering details 1. How many people have been fined for dropping cigarette butts on pavements in 2010, 2011 and 2012?

Cigarette Butts. 2010-2011: 8; 2011-2012: 42; 2012-2013: 5

2. How many people have been fined for dropping litter on pavements in 2010, 2011 and 2012?

Litter. 2010-2011: 4; 11-12: 9; 12-13: 7

3. How much is the fine for dropping a cigarette butt/litter?

The fixed penalty amount for dropping litter is currently £75.00

4. How many people have not paid the fine for dropping a cigarette butt and have been taken to court?

Non payers for cigarette butts and court

10-11: 0; 11-12: 3; 12-13: 0

5. How many people have not paid the fine for dropping litter and have been taken to court?

Non payers for litter and court

10-11:  0; 11-12:  0; 12-13:  0

6. Does the council have a specific campaign to target littering?

Allerdale have in the past run a campaign related to cigarette litter, this was carried out in all towns, Allerdale have undergone visits to business premises as required regarding litter issues in and around their premises. No campaigns are being run at the moment as Allerdale have adopted a zero tolerance approach.

7. How does the council enforce littering?

We have a team of enforcement officers who issue fixed penalties when an offence has been committed.

8. How many enforcement officers does it have?

We currently have five enforcement officers.

F13/184 ICT information  
F13/185 Claims made by Traffic Enforcement Officers I  would like to make a request for information under the Freedom of Information Act.

- Please tell me how much compensation money has been paid to traffic wardens as a result of accidents at work in the past five financial years (1 April 2008 - 31 March 2013)

- Please also break this down per accident, giving details of a) the accident b) injuries sustained c) compensation paid out d) the year

Please note that we do not employ Traffic Wardens as such, but Civil Enforcement Officers. However, our Insurance and Risk Officer has confirmed that we have not paid out any claims to Civil Enforcement Officers for the reasons described in your request in the last five years. Therefore we do not hold any relevant information to disclose.

F13/186 Websites used by council staff

What were the 50 websites that received the most hits from staff computers in 2012?  How many hits did each of these sites receive?

I understand that we do not hold the information you have requested in the format requested. The information we hold records every time a page refreshes when open. As such a page left open and updated regularly will be recorded as multiple hits, though it has only been accessed once. Therefore it does not accurately show the number of times a website has been accessed.

F13/187 Polish children in schools and foster care

Could you kindly provide us with the following information under The Freedom Of Information Act procedure: 1. The number of Polish children in primary school education in 2009/10, 2010/11, 2011/12 and 2012/13. 2. The number of Polish children in secondary school education in 2009/10, 2010/11, 2011/12 and 2012/13. 3. The number of Polish children in foster care in 2009/10, 2010/11, 2011/12 and 2012/13.

I am writing to inform you that Allerdale Borough Council does not have responsibility for schools or foster care in our borough. Therefore we do not hold the information requested. Cumbria County Council is responsible for these services.Therefore, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . If you would like me to forward your request to them then do let me know.

F13/188 List of cooling towers and evaporative condensers

Please can you email me a copy of your list of all companies that have Cooling Towers and Evaporative condensers which are registered with Allerdale Council.

You can find the latest register via our website at: http://www.allerdale.gov.uk/business/health-and-safety/cooling-towers--evaporative-c.aspx

F13/189 Information about fixed penalty notices

1. I would like to know how many fixed penalty notices the council has issued in each of the past three calendar years. If calendar years are not available, I would like the figures to be collated in financial years.

10-11     38 Fixed Penalties         11-12     67 Fixed Penalties      12-13     104 Fixed Penalties

2. I would also like to know the total revenue from fixed penalty notices in each of the past three years. 

10-11     £2100      11-12     £3525       12-13     £56353.

I would also like to see a broad breakdown in catergories of what these fixed penalties were issued for.     

10-11 breakdown as follows       Litter 12, Dog Fouling 19, Dog Ban 1, Litter Clearing Notice 1, Dog on Lead 5.     

11-12 breakdown      Litter 51, Dog Fouling 13, Dog Ban 2, Dogs on Lead 1     

12-13 Breakdown       Litter 12, Dog Fouling 82, Dog on Lead 8, Litter Clearing Notice 1, Abandoned Vehicle 13.

Finally, I would like to know how many fixed penalty notices have been issued - either partially or entirely - based on evidence from public space CCTV footage in each of the past three years.

With regards to the final question we have not used CCTV footage for any fixed penalties.

F13/190 Public Health Funerals The names of all Public Health Funerals/ bona vacantia estates passed or in the process of being referred ie pending referral to The Treasury Solicitor (BV) Department or Duchy of Lancaster within the last 6 weeks. This is a request for fresh information. We request the following information only:

1)      The full name of the deceased; 2)      The date of death; 3)      Last known address; 4)      Approximate value of estate (if not exempt )

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website at: http://www.allerdale.gov.uk/community-and-living/deaths-funerals-and-cremation/council-funerals.aspx .

F13/191 Public Health Funerals

I would like to make a request under the Freedom of Information Act regarding public health funerals which have taken place from September 2012 to the date of your reply.For each funeral provide details which include answers to the following questions:Does the council publish details of public health funerals in newspapers/public notice sections? Such as the obituaries section of a newspaper? Or any other public notice section or a newspaper?Please provide details of which newspaper and/or which section these obituaries are published in and which council officer or department within the council sends these details to the newspaper/public notice sections?Date of death of the deceased?Name of the deceased?Place of death/last known address?Place of birth/date of birth?Marital Status?Have the next of kin have been traced?Estate value? (if known)The date on which the details will be referred to the Treasury Solicitory (or QLTR, Duchy or National Ultimus Haeres within their jursidictions) or any other public authority for further investigations?I understand that we do not use the local newspapers, so we do not hold any relevant information on this part of your request.

Our Bereavement Services section has also advised that they are not aware of any such cases as described in the request.

F13/192 Licensed premises

Under the Freedom of Information Act 2000 I seek the following information about the alcohol and late night refreshment licenses you have granted: 1. The name and address of licensed clubs in your local council.2. The name and address of licensed pubs/bars in your local council.3. The population in your local council.

Details of all the licensed pubs and clubs in our area are available via our website at: http://licensing.allerdale.gov.uk/protected/wca/main.jsp . Please search the premises register, keeping all the fields blank to provide all licensed premises.The population of the borough is around 95,000 people.

F13/193 Contact details

You asked for contact details of managers for Waste, Environmental Services, Fleet/Transport, ICT/IT and Projects.

In response: Waste and Environmental Services - Charles Holmes, Head of Community Services, 01900 702959 Fleet/Transport - we have no-one with these responsibilities. ICT/IT - Richard Quayle, Head of Organisational Development and Transformation, Tel 01900 702889

Both emails are firstname.surname@allerdale.gov.uk .

F13/194 Challenges/re-assessments raised by HMRC

Under the Freedom Of Information Act please disclose the content of any challenges / re-assessments raised by HMRC, in the last 6 years, against your assessments on :  A: your VAT liabilities and recovery input tax, and B: your liabilities for direct taxes.

I understand that we are not aware of any such challenges by HMRC as described in the last six years.

F13/195 Contact details

Contact details including telephone numbers and emails for your:" Schools" Colleges" Suppliers" Contractors" Council board of directs contact details" And, council offices - such as libraries, educational offices and building services

We do not have responsibility for schools and colleges and therefore we do not hold any information to disclose. This information is likely to be held by Cumbria County Council who can be contacted at foi-dp@cumbria.gov.uk .

It is unclear what timescale you are referring to with regard to "suppliers" and "contractors". However, we disclose details on all the suppliers on a monthly basis on our website under the £500 spending page. Details of contractors can also be found on our website via the contracts register.Our website also provides details of the Corporate Management Team and council offices.

F13/196 Electric car charging points

I would like to know the following under the FOI Act: 1. How many electric car charging points are you responsible for (either directly or through a contractor)? 2. How much have you spent on electric car charging in the past three years? Please give a separate total for each financial year (ending 2011, 2012 and 2013) and include installation, operating, maintenance and any other related costs. Please also include the use of any grants, rather than offset them.3. How many times has each charging point been used in the past 12 months? Please use April 2012 - March 2013 if possible, otherwise the most recent 12 month period available.

I understand that we are not responsible for any public electric car charging points in our borough. Therefore we do not hold any relevant information to disclose in response to your request. This may be the responsibility of Cumbria County Council who are the Highways Authority in our area. Therefore you may like to contact them on foi-dp@cumbria.gov.uk  .

F13/197 NNDR information

I would like to request the following information to be returned to me electronically as soon as possible.

I require an Excel Spreadsheet with the following columns and data for ALL business premises where NO RELIEF (for example small business relief, charitable relief, etc) of any type has been granted. The information must be correct as of today’s date, please can I have a fresh report, NO historic reports as this will affect my research.  If it is possible could the date be included from when the data was last accurate.

Column 1: Property Reference

Column 2: Full Address (excluding Post Code)

Column 3: Post Code

Column 4: Ratepayer (Primary Liable Party)

Column 5: Rateable Value for 2010-2015

See document below.

F13/198 Amount spent on culture and leisure

I am writing to make a request under the Freedom of Information Act for council budgeted spending on culture and leisure in 2012/2013 and 2013/14. I would also like specific information about what libraries and theatres have been closed. Please could you also provide what your council's budget is overall across this period. If my request is denied in whole or in part, I ask that you justify all denied information by reference to specific exemptions of the act. I would also ask that if some parts of my request are denied, you provide responses to the remainder as promptly as possible.

See document below.

F13/199 Street party charges

With regard to street parties in your local authority area, do you (a) charge to apply for a street party and if so by how much?, (b) levy any further charges for a successful bid to hold a street party and if so how much?

Our licensing section has advised that there is no "street party" charge as such. However, there may be charges depending on the nature of the party which is being planned. There is a charge for any licensable activities. And there is a charge for a road closure, if required. All such charges can be found on our website in the "Fees and Charges" document at: http://www.allerdale.gov.uk/downloads/Fees_and_Charges_2013-2014.pdf  .

F13/200 Spending on PWC, Deloitte, Ernst & Young and KPMG

How much have you spent in each of the last five years with each of the following firms, broken down by firm: (a) PricewaterhouseCoopers, (b) Deloitte, (c) Ernst & Young, (d) KPMG.  Please separate the figures into (i) payments for audit functions, (ii) any other functions.

Our finance department has advised that they can find no record of any creditor payments for any of these firms in the last five years. Therefore we do not hold any relevant information to disclose. Please note that the council currently discloses all spending on its website at: http://www.allerdale.gov.uk/council-and-democracy/council-budgets-and-spending/payments-over-%C2%A3500.aspx  .

F13/201 Details on communications

Do you produce a physical council newsletter or newspaper? Do you deliver it to households? How often is this newsletter produced? Is it in colour or black and white? How much did you spend in total in the last financial year on such material? What was your total advertising revenue in the last financial year for adverts placed in your material? What was the net profit/loss on this material in the last financial year?

Response: we produce a twice yearly colour newspaper to households. The budget for this is £6819.73 (2012/13) and no income from advertising. Full costs are not held as we do not account for staff time etc.

Do you send email newsletters? How often do you produce these email newsletters? How many email addresses do you have in your database?

Response: No

Do you broadcast council meetings over the internet? If so, which meetings?

Response: No

Do you provide Wi-Fi in the viewing gallery for public use during council meetings?

Response: No

Please provide me with the latest available copy of your physical council newsletter or newspaper.

Please see our website at: http://www.allerdale.gov.uk/community-and-living/in-touch.aspx

F13/202 Benefit fraud information Response provided F13/132
F13/203 Spending on alcohol How much did you spend in the last year on alcohol as a local authority?

Please quantify how many bottles of wine you currently hold in your reserves or investment portfolio.

We can confirm that we do not hold any bottles of wine in our reserves or as part of our investment portfolio. Please note that our financial position can be found in our statement of accounts which is on our website at: http://www.allerdale.gov.uk/council-and-democracy/statement-of-accounts.aspx .

With regard to the purchase of alcohol, we do not hold the information centrally nor have specific budget for any purchases of alcohol. However, from my research I can confirm that we spent £541.09 on alcohol for the Civic Dinner in March 2013.

F13/204 Local authority libraries
How many local authority-funded and run libraries did you have on May 1st 2010 in your area? How many do you have today?

Allerdale Borough Council does not have responsibility for libraries in our area. We therefore do not hold any relevant information. The responsibility for libraries rests with Cumbria County Council.

Therefore, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . If you would like me to forward your request to them then do let me know.

F13/205 Officer earning more than £50,000

How many directly-employed staff in your local authority area earn over (a) £50000 per annum, (b) £100000 per annum, (c) £142500 per annum?

Our HR department has confirmed that two posts are over £50k and one is exactly £100K. We do not have any posts with a salary in excess of £142500.

F13/206 Senior management pay and make-up

What percentage of your senior officers (the top tier of officers) are women? What percentage of your staff earning over (a) £50000 per annum, (b) £100000 per annum, (c) £142500 per annum are women?

Details of our Corporate Management Team can be found on our website at: http://www.allerdale.gov.uk/council-and-democracy/senior-management-team.aspx  . All three members are men. Of those earning over £50,000 and £100,000pa, all are men. We do not have any posts with a salary in excess of £142,500.

F13/207 Impact of the Olympic Torch relay

I am sending this request under the Freedom of Information Act ( to ask for the following information:* The cost of the Olympic Torch relay event to the authority broken down by- staging and other infrastructure (railings+signs etc)- security - private and to the police- payments to Locog - and details of what and why?- officers' time- any sponsorship received * Any economic benefit that the authority has calculated?

Our Community Services section has advised the following which is an approximation of the costs of staging the Olympic Torch Relay in the borough. Please note that this is just an approximation as we did not do a full analysis of items such as staff time. Approximate costs:

o Staff time £4,410.83 (Allerdale staff)o Staff mileage £1,058.85

o Train tickets £114.00

o Car hire £84.00

o Barrier tape  £10.30

o High visibility vests £15.60

o Total  £5,693.58

While Allerdale had the largest number of communities visited on the route within Cumbria, we did not have an evening celebration to organise and fund.We do not hold any analysis of the economic benefit of the event for the council.

F13/208 Car park information

I seek the following information: 1.       The number of car parking facilities which are administered or owned by your local authority setting out total capacity of these facilities for cars and motorcycles. 2.       The number of facilities for commercial and heavy goods vehicle parking which are administered or owned by your local authority, detailing the total capacity of these facilities for commercial and heavy goods. 3.       The number of facilities which allow commercial and heavy goods vehicles to be parked between 18:00 - 8:00 in spaces designated for cars and motorcycle between 8:00 - 18:00 and how many will be converted for dual use over the next three years.

Please note that detail of all the parking spaces provided by the Council is available on our website, particularly at: http://www.allerdale.gov.uk/transport-and-streets/parking/off-street-car-parks/car-park-list.aspx  .

We do not hold any information on future conversion of spaces to dual use.Our parking services section has advised that we do not control on-street provision.

F13/209 Social housing information

You asked: 1. How many properties in your local authority area have been sold under the 'Right to Buy' scheme since May 6th 2010? 2. How many social homes for rent have been built in your local authority area since May 6th 2010? 3. How many social homes for rent to be built in future have, at this point in time, have both planning permission and financing in place?

I am writing to inform you that Allerdale Borough Council does not have responsibility for the provision of social housing in our borough, and we did not on 6 May 2010. Therefore we do not hold any information on the Right to Buy scheme or if there any social housing schemes with planning and financing in place. This responsibility was passed to the various housing associations in the area who provide such housing. Therefore, although housing associations are not obliged to answer any FOI requests, it is possible that they may hold some or all of the information you require. Their contact details can be found at: http://www.allerdale.gov.uk/housing/finding-a-home/apply-for-housing/housing-associations-in-allerd.aspx  . If you would like me to forward your request to them then do let me know.

F13/210 New Homes Bonus

1. Where was money received through the New Homes Bonus scheme in year two payments spent? This was paid from the Communities and Local Government department to councils in April 2012. 2. Has this money gone into a general fund, or been spent on a specific project? 3. If the money has been spent on housing, how many of those homes were affordable?

Our Housing Services section has advised that funding from New Homes Bonus has previously gone into the general fund which in turn supports the Housing team as well as other elements of the Council. It has not been spent on specific projects.

F13/211 Use of zero hours contracts

How many directly employed staff do you have on "zero hour" contracts? Further explanation of zero hour contracts can be found here : http://www.acas.org.uk/index.aspx?articleid=3886   Do you have a policy on the use of "zero hour" contracts by contractors? How many people working for your contractors are on "zero hour" contracts?

Our HR section has advised that we do not have any permanent employees on zero-hours contracts. However, we do have 37 casual members of staff on our books. These are employed on a needs basis, though there is no obligation on them to take on any work when offered. We don't have a policy on the use of zero-hours for people working for our contractors and we don't hold any information on the number of people on zero-hours working for our contractors.

F13/212 Street bins

Please can you provide me with the answers to the following questions?

1.       How many street bins do you have currently?

There are currently around 1600 street bins which we are responsible for. The location of these bins can be found at: http://mapping.allerdale.gov.uk/astun.isharemaps.web/myallerdale.aspx

2.       What is your current budget for management of street waste collection?

We have an inclusive price which cannot accurately be split into particular jobs. Therefore we do not hold the relevant information as requested. Please see the contracts register on: http://www.allerdale.gov.uk/business/doing-business-with-us/current-council-contracts.aspx .

3.       What is your budget for this for the next year?

See question 2. Budgets for the next year are not held as they have not been agreed.

4.       Do you outsource your waste collection, if so who to?

Our contractor is FCC Environmental

Downloadable Documents

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File nameSizeApproximate Download time
Microsoft Excel formatF13.163 - FOI response in Excel format32 Kb5 secs @ 56k, 0 secs @ 2mb
Microsoft Excel formatF13.170 - FOI response in Excel format32 Kb5 secs @ 56k, 0 secs @ 2mb
Microsoft Excel formatF13/197 - FOI response in Excel format272 Kb39 secs @ 56k, 1 sec @ 2mb
Microsoft Excel formatF13/198 - FOI response in Excel format35 Kb5 secs @ 56k, 0 secs @ 2mb
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Allerdale Borough Council
Allerdale House, Workington, Cumbria,
CA14 3YJ