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Disclosure log - February 2013

The requests received under the Freedom of Information Act and Environmental Information Regulations during the month, and the responses made are below. The request is shown in italics.

Ref Brief description Request and response
F13/074 Complaints about excessive noise

1)      How many complaints did your authority receive about from residents about neighbours' excessive noise in 2011/2012 and 2013 (to date)?  2011 - 53 2012 - 81 2013 - 8  

2)       How many of those complaints were deemed a "statutory nuisance" (again broken down for years 2011/2012 and 2013 (to date) 2011- 4 2012- 5 2013-1

3)      Please could you provide a very short description of those deemed statutory nuisances. For example "playing loud music in the early hours" or "hammering/DIT late at night" and the general geographic area of the nuisance. N.B. I am not asking for any names or exact addresses.  'Machinery noise'; 'Loud music in the early hours'; 'Loud music from parties'

4)      Can you say what action was taken against those deemed a statutory nuisance?  Service of an Abatement Notice

5)      Also, are there any cases pending against people accused of creating a statutory nuisance?  Yes

F13/075 Cost of removal of gypsy encampments

Could you please make available to me the total expenditure and a year-by-year break-down of costs incurred by the council associated with unauthorised encampments and or sites of Travellers, Gypsies or van dwellers. This would include costs associated with enforcement, legal processes, costs of evictions, waste management, removal and storage of Traveller vehicles following eviction, and works carried out to restore sites to their previous state during each of the last four financial years (08/09), (09/10), (10/11) and (11/12).

I understand that we do not hold information on any costs related to the unauthorised encampments and or site of Travellers, Gypsies or van dwellers. This is because we do not itemise staff time and as we do not have any staff dedicated to this role, officers often incorporate any activity around other duties. If there is any further information you require then please do not hesitate to contact me.

F13/076 Underoccupancy information

1. The number of households in council housing that are in receipt of Housing Benefit and are covered by the terms of the bedroom tax, that are under-occupying (or believed to be under-occupying) their properties by one bedroom 2. The number of households in all social and affordable housing (including council housing) that are in receipt of Housing Benefit and are covered by the terms of the bedroom tax, that are under-occupying (or believed to be under-occupying) their properties by one bedroom 3. The number of households in council housing that are in receipt of Housing Benefit and are covered by the terms of the bedroom tax, that are under-occupying (or believed to be under-occupying) their properties by two bedrooms 4. The number of households in all social and affordable housing (including council housing) that are in receipt of Housing Benefit and are covered by the terms of the bedroom tax, that are under-occupying (or believed to be under-occupying) their properties by two bedrooms 5. The number of households in council housing that are in receipt of Housing Benefit and are covered by the terms of the bedroom tax, that are under-occupying (or believed to be under-occupying) their properties by three or more bedrooms 6. The number of households in all social and affordable housing (including council housing) that are in receipt of Housing Benefit and are covered by the terms of the bedroom tax, that are under-occupying (or believed to be under-occupying) their properties by three or more bedrooms  7. The total number of households deemed to be under-occupying under the terms of the bedroom tax, and covered by the terms of the bedroom tax, that are deemed to require a one-bedroom property under the criteria applicable to the bedroom taxIn this request, 'under-occupying' is defined in line with the bedroom tax. Please note that the above figures should exclude pensioners and other households that are exempt from the bedroom tax. Please source the information from any external social/affordable housing providers if need be.

I understand that as the Council does not own or administer any housing provided via public funds (ie council housing) then we can only provide details of the numbers of claimants affected by the under-occupancy changes. These are:   Total weekly shortfall Wkly Shortfall on 14% reduction cases Wkly Shortfall on 25% reduction cases

ABC Total cases affected: 1741; Cases reduced by 14%: 1,438; Cases reduced by 25%: 303; Total weekly shortfall: £23,886.35;  Weekly shortfall on 14% reduction cases: £17,313.02; Weekly shortfall on 25% reduction cases: £6,573.33.

F13/077 Leader and chief executive's expenses

May I please have a copy of the receipts for all expenses claims for your council leader and council chief executive for the past three years.Specifically, may I have the a figure for the grand total of each of their expenses for the financial years:- 2011/12- 2010/11- 2009/10And for each of the individual expenses may I have a scanned copy of the submitted receipt.If you cannot provide them as a scanned copy, may I have a hard copy

Please find below copy of the information held by the Authority which is relevant to your request. Please note that some of the information has been redacted under the exemption provided by Section 40(2) and (3) of the Freedom of Information Act, Personal Information

F13/078 Use of purchase cards

Can I have a list of all items bought by a council purchase card, p-card, council credit card, or similar that was later found to be a fraudulent activity or misuse, over the last five years (financial years 2007-08, 2008-09, 2009-10, 2010-11, 2011-12)?For each can I have a summary of the item bought, price, date, the role of the person who misused the card and the reprimanding/disciplinary action they received (if any)?

I understand that there have been no instances of a credit card being used fraudulently by a member of staff. Therefore we do not hold any information in answer to your request.I understand that there was fraudulent activity reported on one card, however, this was from outside and the money debited was credited to the account by the bank. I trust this is not relevant to your request.

F13/079 Localisation of council tax

This request relates to the 10% cut in the council tax benefit scheme and the "localisation" of council tax support schemes.1) How many people in your local authority area will face either (a) paying council tax when previously not paying council taxes or (b) paying increased council taxes2) If possible, please quantify of that total how many are (i) registered disabled (ii) in receipt of severe or enhanced disability benefits, (iii) pensions related to being a war widow or disablement as a result of service in the Armed Forces.The requests in Section 2 of my request should have been considered as part of either Equality Impact Assessments or internal quantification exercises.

Our Benefits section has advised that the benefit scheme is not changing from 1 April 2013 and therefore the 10% cut will not apply to anyone.Fuller details of the localisation of council tax scheme can be found on our website within the Council minutes 

F13/080 Localisation of council tax

I would like the following information relating to the cuts to council tax benefits (council tax support schemes). For each of the following groups, please quantify how much more they will have to pay under your new scheme for (i) 2013-14 and (ii) 2014-15, in which HMG has not confirmed there is any continuing transitional grant.1) For a single mother with one child living in a Band D property currently earning £120 a week, working 10 hours a week2) A family in a Band F property with both parents having just lost their jobs3) A 22 year old having gained a 1st class degree from Oxford finding it hard to find a job, currently living in a Band B property4) An empty nester 55 year old former council employee who has lost their job as a result of council cuts imposed by central government, currently living with their unemployed wife

Our benefits department has advised that there will be no changes to our scheme on 1 April 2013, therefore the 10% cut you enquire about will not apply. Further details on our scheme can be found via the Council minutes

F13/081 Complaints about care homes

I would like to request the following information under the terms and conditions of the Freedom of Information Act. i) What are the total number of complaints received by 1) members of the public 2) staff regarding care homes in the local authorityii) What is the total number of investigations that have been carried out by the Local Authority into any complaints received regarding care homes?

I am writing to inform you that Allerdale Borough Council does not have responsibility for social services in our area and therefore we do not hold any information as requested.However, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . If you would like me to forward your request to them then do let me know.

F13/082 Youth service provision

1 How much money has the council cut from youth services in each year since 2009/10?2 How many youth clubs did the council fund in each of the following years: 2009/10, 2010/11, 2011/12, 2012/13, 2013/14?3 Since 2009/10, how many youth clubs a) has the council closed and b) have closed in the local authority area as a result of having council funding withdrawn?4 For each year since 2009/10 how many young people a) accessed the council's youth services, b) achieved a recorded outcome and c) achieved an accredited outcome for their participation in positive youth activities as part of the councils youth service provision?5 How many young people did the council record as NEET in each year since 2009/10?6 How many first time youth entrants to the criminal justice system were there for each years since 2009/10?

I am writing to inform you that Allerdale Borough Council does not have responsibility for youth services in our area. Therefore we do not hold any relevant information to disclose.However, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . If you would like me to forward your request to them then do let me know.

F13/083 Residential home information

Please can you provide under the Freedom of Information Act, the total number of safeguarding referrals/investigations* with regard to all nursing and residential homes for the elderly in your local authority area, for each of the following calendar years (i.e. January-December in each case):2009; 2010; 2011; 2012.

I am writing to inform you that Allerdale Borough Council does not have responsibility for nursing and residential care in our area. We therefore do not hold any relevant information in answer to your request.However, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . If you would like me to forward your request to them then do let me know.

F13/084 Procurement information

You asked (with answers provided by our procurement officer):

1.         What percentage of your local authority's total procurement budget is spent on goods and services from suppliers and providers in the local authority area? Response: 58%

2.         What percentage of your local authority's total procurement budget is spent on goods and services from suppliers and providers based out of the local authority?  Response: 42%   

3.         Do you use social value clauses in your procurement contracts? If so, in what percentage of contracts do you use social value clauses?  Response: We do have a social value clause included.

4.         Do you believe that the Social Value Act will make it easier for you to take into consideration the wider social and economic benefits of contracts when awarding tenders?  Response: Yes - The Social Value Act will make officers more aware of the implications of sustainability.

5.         Has your local authority ever faced legal action for a claimed breach of EU procurement laws?  Response: No.

6.         Do you take into account issues such as whether suppliers pay the Living Wage and/or offer other non-statutory benefits to employees?   Response: No - That information is not usually supplied with bids.

7.         Do you take into account ethical procurement issues such as 'Fairtrade' status or Labour rights when procuring goods initially produced in developing countries?  Response: Generally, this is considered as part of sustainable pointers. 

8.         Do you believe central government cuts to Local Government Finance will have a negative upon the ability of your council to take into account wider social value when awarding contracts?  Response: Unknown at the present time.

F13/085 Nuclear waste repository and right of withdrawal

I am writing to formally request copies of all documentation including emails and telephone transcripts/notes, minutes of meetings etc. relating to the background, analysis, legal opinion and deliberations supporting Allerdale Executive's attempts to clarify the status of the Right of Withdrawal within the MRWS process prior to its meeting on 30th January when it determined to proceed to Stage 4.

I understand that the Executive considered and referred to a number of documents and information in order to "clarify the status of the Right of Withdrawal within in the MRWS process prior to its meeting on 30th January". The relevant documents are all in the public domain and are:" The original white paper" The MRWS final outcomes report which can be found on the MRWS website." Letters to and from the Department for the Environment and Climate Change, which can be found in the minutes of the Executive meeting of 30 January 2013." Other discussions held in Executive, and questions received on this issue, can be found via the Allerdale Borough Council website." Discussions held at the Nuclear Issues Working Group and the pre-Council meeting. As you were in attendance at these meetings we assume, under Section 21 of the Freedom of Information Act, that this information is reasonably available to you. The Nuclear Issues Working Group was held on 6 September 2012 in the Derwent Room in Allerdale House. All Councillors were invited I understand and a presentation was made.

F13/086 Animal Welfare Act enforcement action

Under Freedom of Information could you please tell me if in the last three years your authority has undertaken any enforcement action concerning breaches of the animal welfare act at licensed dog breeding premises. a) short of prosecution b) involving prosecution. If enforcement action as above has been taken please specify on how many occasions.

Our Regulatory Services section has advised that there are no such cases as described.

F13/087 Names of senior individuals in the area of health

Committed Network is a registered NHS charity (no XT21274) and we would like to know who are now the main points of contact for Public Health when the transition competes in April. In some circumstances the actual job titles may have changed and so if that is the case, could you please provide the names of the people with an equivalent job role/title.  Director of Public Health Associate Director of Public Health Consultants in Public Health Could you also let us know either their email or whether they are using a nhs.net email or a local authority one.

I am writing to inform you that Allerdale Borough Council does not have responsibility for the areas concerned and therefore we do not have any officers with those titles (or equivalent).

F13/088 Care home information

Please could you provide the following information under the Freedom of Information Act 1)      How many care homes for elderly and disabled people did your authority own, run and maintain on January 1, 2007? 2)      How many care homes for elderly and disabled people does your authority currently own, run and maintain? (as of February 5, 2013) 3)      If any have been closed, please could you provide the name of the care home and the date it closed?4 )      Please can you provide information on any deaths of residents within six months of their care homes closing? (by information, I mean the date they died and the date the local authority was informed of the death.) 5)      Are there any investigations (either completed or on-going) by the local authority into any of these deaths? Please can you break this down by completed investigations and on-going investigations?6)      Do you have any plans to close any other care homes? If yes, please can you provide details of which care homes?7)      Please can you provide the annual budget figures for care home provision in 2007, 2008, 2009, 2010, 2011, 2012 and 2013 (to date).

I am writing to inform you that Allerdale Borough Council does not have responsibility for social care in our area. Therefore we do not hold any relevant information. However, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . If you would like me to forward your request to them then do let me know.

F13/089 Correspondence in relation to MRWS

Please provide all correspondence from 11 October 2011 to 1 February 2013 between any objectors and supporters of MRWS and Allerdale Borough Council.

Please provide all correspondence from 11 October 2011 to 1 February 2013 between any objectors and supporters of MRWS and the leader of Allerdale Borough Council This would include any letter to e-mails received and all responses made.

Various documents available on request. Contact the Council on the contacts shown.

F13/090 Secondary employment

I would like to enquire about your current policy on outside commitments and secondary employment.Does your local authority allow an officer to have secondary employment in the same field as to his-her role, and to conduct this secondary employment:(a) only within the borough(b) only outside the borough(c) both inside and outside the Borough(d) not allowed secondary employment in the same field?

In response our HR department has advised that we do not have any such policy on this issue. However, all employees are required to report any interest which may conflict with their employment.

F13/091 Cycle safety information

At The Times we are currently running the Cities fit for cycling campaign, a major nationwide cycle safety campaign. We are writing to submit a Freedom of Information request to your council as part of that campaign: What was the total transport budget for your council for 2008/09, 2009/10, 2010/11, 2011/12 and 2012/13, and the projected transport budget for 2013/14? What was the total budget spent specifically on cycling (installation and maintenance of cycle lanes, cycle racks, marketing of cycle routes, cycle maintenance, cycle training etc) in those same years, including a projected figure for 2013/14? Is there someone within the council with a specific brief to be in charge of cycling? If so, who are they and what is their job title?Are there any innovative pro-cycling measures which have been taken recently by your council that The Times could highlight as an example of best-practice?

I am writing to inform you that Allerdale Borough Council does not have responsibility for transport in our area. Therefore we do not hold the information requested. Transport is the responsibility of Cumbria County Council.Therefore, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk  . If you would like me to forward your request to them then do let me know.

F13/092 Tablet devices

Could you please, as far as possible, provide me with information relating to the procurement and maintenance of Tablet devices, more specifically: 1. How many tablet devices have been purchased by Allerdale Borough Council since 2008 both: a. As a total on its own 12 and b. Broken down by individual departments. 122.

How much has been spent on tablet devices that have been purchased by Allerdale Borough Council since 2008 both: a. As a total on its own £4443.56 and b. Broken down by individual departments. £4443.563.

How much has been spent on maintenance of tablet devices that have been purchased by Allerdale Borough Council since 2008 both: a. As a total on its own £0.00 and b. Broken down by individual departments.

4. Of the tablet devices that have been purchased since 2008 how many run the following operating systems: (a). iOS (e.g. Apple iPad, Apple iPad2) 8 (b). Android (e.g. Asus Transformer TF300, Samsung Galaxy Tab 2, Google Nexus 7) 3 (c). Blackberry Tablet OS (e.g. Blackberry Playbook) 1 (d). webOS (e.g. HP TouchPad) e. Windows (e.g. Windows Surface, Asus Eee Slate)

F13/093 NNDR information

In April 2012 David Morris of the Department of Communities and Local Government (DCLG) wrote to the Chief Executive of 100 local authorities offering a grant of £100,000 to be used to offset the impact of the rising level of vacant premises in your town centre.You were one of the billing authorities offered such grant.The following request is, therefore, made under the Freedom of Information Act 2000:-· Did your billing authority accept the grant?· If so, of the £100,000 paid how much of that grant as a 31st January 2013 has been physically spent?· Please provide a breakdown and summary of how that grant has been physically spent including date of payment, amount of payment and what exactly the payment was for.· Please provide details and evidence as to how your billing authority is benchmarking the success of the grant. · The grant was to focus on bringing empty shops back into use. How many empty shops have been brought back into use in your billing authority area and how have you collate that data?

Having spoken to our town centre managers, I understand that we did not receive any funding under this scheme. We did bid for the Portas Pilots scheme but we were unsuccessful. However, in response to this the government provided £10,000 for Wigton and Maryport as part of the Portas Partners scheme. However, we are merely the accountable body on this and it is the partnership which decides how this will be spent.

F13/094 Spending on advertising

Under the Freedom of Information Act, I would like to request the following: 1. How much did your Council spend on contract advertising in the OJEU (Office Journal of the European Union) for (a) supply and service and (b) works in each of the last five years.  None. Procurement over the threshold requiring OJEU notices were last required more than 5 years ago. These were longer term contracts so have not re-occurred during this timescale.

2. What proportion of the Council's contracts have been procured from companies based in non-UK EU countries in each of the last five years.  None.

F13/095 Revenues from wind turbine schemes

I would be pleased to receive details of Revenues received from completed Wind Turbine Schemes in the Allerdale Area.In addition to this please supply details of the Revenues received from the temporary site offices set up during the construction of these schemes.

Please find a document below which shows the location and rates payable on windfarms in our area. Please note that we do not receive this money, we merely collect it on behalf of the central government. The rates payable is in column I.Our revenues section has advised that the assessments are likely to include the temporary site offices, though these are not rated separately. To be absolutely certain they advise you contact the Valuation Officer directly. Their details can be found at www.voa.gov.uk  .

F13/096 Compromise agreements

For each of the past five financial years, I request disclosure of every occasion an employee has entered a compromise agreement (or similar) as part of the termination of their employment. For each entry I require the date of the agreement (approximate if necessary), the amount paid to them and an indication of which department they were employed in.

Our HR department has advised that since February 2008 there have been 23 compromise agreements entered into by the Authority with employees on termination of their contract.We feel that we are unable to disclose any further information as we believe further detail is exempt from disclosure under a number of exemptions provide by the Freedom of Information Act. The exemptions in question are outlined in the attached sheet.

F13/097 Dog fouling and litter

Dog fouling - a list of complaints since 1 October 2012 (dates and locations) Litter - list of complaints since 1 October 2012 (dates and locations) List of penalty fines issued for dog fouling and litter since 1 October 2012 (dates and locations).

Please find the documents below. These list the jobs raised and specifically categorised for dog fouling and litter. There may be related jobs under other headings such as "street cleaning". If you are interested in these then let me know. I also enclose details of the all the penalty fines issued since October 2012.

F13/098 Public health funerals

I would like to request information with regards to public health funerals (I believe also known as welfare funerals or national assistance funerals). Please provide the following:1. First name and surname of the deceased2. The deceased persons date of death and date of birth 3. Last known residence of the deceased4. Has the information been referred to or will be sent to the Treasury Solicitor, Duchy of Lancaster, Duchy of Cornwall, QLTR or the National Ultimus Haeres?5. Persons responsible for referring this information?6. In addition please include; if for some reason the council is recently or soon will be referring cases of the deceased who have died prior to the 1st of August 2012 and information will be referred to either the Treasury Solicitor, Duchy of Lancaster, Duchy of Cornwall, QLTR or the National Ultimus Haeres.

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website.

F13/099 Dog fouling reports

I would like you to tell me how many complaints their have been about dog fouling in Allerdale in 2012 and January 2013. For example, John Street in Workington had 120 complaints of dog fouling in 2012 and has had three in January 2013. Could you also provide a list of how many people have been caught dog fouling in Allerdale in 2012 and January 2013. For example 200 people were caught dog fouling on Vulcan's Lane in Workington in 2012 and only one has been caught dog fouling on Vulcan's Lane in Workington in 2013.

Please find the documents below. Unfortunately, our systems do not record it in quite the way you have requested the information. However, you can see what areas complaints are made about and where penalties have been issued. The Excel spreadsheet presents the location of all the dog fouling complaints received. The list of penalties issued include those which relate to other contraventions too. Apologies, but this is how the reports are presented.

F13/100 Spend on legal matters 1. The council policy or constitution regarding what legal action council funds can be used to pursue. I would expect this to cover details such as who the claimants can be, any limits on funding, whose agreement is needed before action can commence and so on. Please also tell me when the policy was put in place.

Response:any legal action is based on guidelines such as those provided by the Crown Prosecution Service and takes into account items such as the public interest in pursuing matters.

2. How much has the council spent on legal fees in each of the financial years 2012/13 (to the end of January 2013), 2011/12 and 2010/11?

Response: It is unclear what you mean by “legal fees” here. However, it is unlikely that we can provide an accurate figure as we do not account for staff time in relation to legal actions. Therefore, the full cost is not held by the Authority. We do publish the spend on outside legal firms on our website

3. Of these totals, how much has the council spent on legal fees in cases involving alleged libel, slander or other defamation against the council or individual members of staff or officers of the council?

Response: There have been no cases taken by the Council in relation to libel, slander and defamation actions.

4. How many of these cases were there in each year?

Response: na

5. Who was allegedly defamed, and how much was spent in each case?

Response: na

F13/101 Rat complaints in public

For each of the past five financial years, I request a breakdown of the number of complaints lodged with the council about the presence of vermin (rats, mice etc). The figures should be broken down into wards but also include overall totals for each financial year.

Please find below a copy of the report showing reports of rats in public places. I understand that we only hold information for the period shown.

F13/102 Costs for tendering in OJEU

Thank you for your attention to my previous enquiry.  I would also like to ask the following under the Freedom of Information Act:(A)   What costs has the Council incurred as a result of having to tender in the OJEU, including consultancy, preparation and legal costs, in each of the last 5 complete fiscal years?(B)   What proportion of the Council's contracts have you advertised within the OJEU in each of the last 5 complete fiscal years.

In response I would refer you to our previous correspondence (F13/094) which was sent today and provided a response to your previous, related, FOI request.

F13/103 ICT contracts

I would like to submit a Freedom of Information Request relating to specific  ICT contract(s) for Server Hardware Maintenance and Server Virtualisation which may include:

·         Server Hardware Maintenance
·         Server Licensing (Software)
·         Server Storage
·         Microsoft Support
·         SAN Maintenance

For each supplier that relates to the example contracts above please can you split the Hardware/Software Brand, Operating System, Number of Users, Total number Physical Servers, Total number of virtual servers for each contract. This information provides me what is entails in the contracts more specifically.

For each of the types of ICT contract above can you please send me the following data types:

Contract Title:
Existing/Current Supplier:
Hardware/software Brand(s): VMware, HP, Dell etc
Number of Users: Number users within the organisation
Operating System (Platform) : (Windows, Linux, Unix etc.)
Total number of Servers (Physical) (per supplier):
Total number of Virtual Servers:
Total Contract Value: (For the whole duration of the contract, if the total value sent is per annum please state this in the response)
Duration: (Please can you also include notes if the contract includes any contract extension periods.)
Contract Expiry Date:
Contract Review Date: (An approximate date of when the organisation is planning to review this particular contract.)
Brief Contract Description:
Internal Contact: (The person from within the organisation that is responsible for reviewing and renewing this particular contract. Please include there full name, job title, direct contact number and direct email address.)

F13/104 Bailiff contracts

1.Please name your appointed bailiff/debt recovery contractors 2.  Please set out the contract/SLA start and end dates for each contractor, including any provisions for extensions and the applicable periods. 3. Please provide the name and job title of the person responsible for day to day managing of each contractor for each service 4. Please [state] the number of instructions passed to bailiff/debt recovery contractors in each period indicated, 2010/11; 2011/12; 2012- Feb 2013.

Our Revenues section has advised the following information. 1.       Rossendales Ltd and Jacobs Ltd2.       No start/end dates - they're on a rolling contract3.       Mike Toner, Revenues manager4.       2010/11 was 996      2011/12 was 2,485     2012/13 to date is 1. I have received notification from our Parking Services section that they too use bailiffs. In answer to your questions they have advised:1.Please name your appointed bailiff/debt recovery contractors Marston's PLC Equita PLC 2.  Please set out the contract/SLA start and end dates for each contractor, including any provisions for extensions and the applicable periods. Contract(s) dates do not have a termination date but give a 3 month notice period by either party 3. Please provide the name and job title of the person responsible for day to day managing of each contractor for each service Mike Rollo, Parking and CCTV Manager 4. Please [state] the number of instructions passed to bailiff/debt recovery contractors in each period indicated, 2010/11;  471 2011/12;  322 2012- Feb 2013 408

F13/105 Public health funerals

You asked:Please could you kindly send me any information you may hold relating to public or welfare funerals and persons who have died with no known next of kin since 1/11/12 to the day of your reply. Please include:1.       full names of deceased persons,2.       dates of death, 3.       marital status,4.       maiden surnames of married or widowed females, 5.       dates of birth or ages at death,6.       last known addresses, 7.       estimated value of estates, 8.       date(s) when the information was passed (or information that is about to be or likely to be passed) to the Treasury Solicitor or the Duchy of Lancaster or CornwallIf your authority holds this information on your website, please confirm whether or not your website information is up to date. If it is not please provide full details of any unpublished cases, as per the questions above.

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website.

F13/106 Public health funerals

The names of all Public Health Funerals/ bona vacantia estates passed or in the process of being referred  ie pending referral to The Treasury Solicitor   ( BV ) Department  or Duchy of Lancaster within the last 6 weeks. This is a request for fresh information.We request the following information only:1)      The full name of the deceased2)      The date of death3)      Last known address4)      Approximate value of estate ( if not exempt )

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website

F13/107 Member of health and wellbeing board

We are trying to establish who are the representatives on your Health & Well being boards.Could you please supply the name and email for each member except the locally elected representative, we believe that each board should consist of the following at a minimum:" A representative of local Health watch organisation" A representative of each local clinical commissioning group" The local authority director for adult social services" The local authority director for children's services" The director of public health for the local authority.

I understand that the health and wellbeing board is a County Council function and therefore you are likely to get the information from Cumbria County Council. Allerdale Borough Council does not hold any information in relation to the board. Cumbria County Council can be contacted on foi-dp@cumbria.gov.uk  .The Director of adult and children's social services is also a County Council function. I understand that one of our members is on the Health and Wellbeing Scrutiny Committee.

F13/108 Alcohol licensing Requests information on alcohol license applications.
F13/109 Benefits for foreign nationals

What is the total number of people who applied for child benefits whose nationality is from an EU country (excluding the UK) in the last year for which figures are available?What is the total number of claimants of child benefits whose nationality is from an EU country (excluding the UK) in the last year for which figures are available?What provisions has the council made (if any) for the influx of Romanian and Bulgarian civilians looking to settle into the local area on 1 January 2014? What estimates does the council have (if any) of the number of Romanian and Bulgarian civilians who may settle in the local area on 1 January 2014?

In answer to questions 1 and 2, we do not hold any information on child benefits. We are not the responsible authority for issuing child benefit. You may like to contact the Department for Work and Pensions at www.dwp.gov.uk who may be able to provide you with the information you are seeking.In response to questions 3 and 4, we do not hold any relevant information.

F13/110 List of credit balances for NNDR

List of credit balances for NNDR

Response below

F13/111 Issuing of parking penalty charge notices

You asked:(a) Since 24 January 2011 how many PCNs have been issued by Allerdale Borough Council within car parks that display this signage [next to the Pay and Display machines] (I'm given to understand that this is actually all of your car parks) and;

Response: 9,561

(b) Since 24 January 2011 how much income has been derived from the issuing of PCNs referenced in (a) above; and

Response: £192,719.42

(c) Have local government auditors been made aware of this case and that the signage has subsequently remained unchanged and if so have they been asked to consider whether the income detailed in (b) above has been lawfully derived?

Response: Auditors have not been informed.

F13/112 Supported housing information

Under the Freedom of Information Act, how much supported housing does the Local Authority currently operate or commission by individual property; and, 2 how many of these are monitored 'dry' accommodation free from drugs and alcohol?By  BY supported housing I mean local authority accommodation into which people are placed which is shared with other people.  For example, they have room to themselves on a corridor with other people being housed by the council.  People housed in such properties tend to be from vulnerable groups, e.g., those with addiction issues, homelessness, and young parents.  A half-way house is terminology used sometimes used. 2)      The question refers to whether any of the above properties run or commissioned by the local authority are monitored to ensure illicit drugs and alcohol are not being taken and used into the home, and how many of the above properties permit alcohol and do not check for illicit drug abuse.3)      My request refers to all relevant properties run by the local authority. The local DAAT should hold this information or the housing team.

I understand that we do not own nor run any sort of institution as described and therefore we do not hold any relevant information to disclose. You may like to try Cumbria County Council who has responsibility for social services in our borough. They can be contacted on foi-dp@cumbria.gov.uk  .

F13/113 Printing and postage costs

I am writing to obtain information about your expenditure on printing and postage.To outline my query as clearly as possible, I am requesting:1) The overall cost of printing by the Council for the financial years 2009-10, 2010-11 and 2011-12 broken down by year 2) The cost of printing for each of these years broken down by Council departments 3) The cost of printing for each of these years by the council's internal printing service if one exists 4) The cost of printing for each of these years by any external supplier 5) The cost of postage for each of these years.By printing, I mean leaflets, letters and information published and / or sent to residents, businesses etc as well as internal documents for use by council officers and councillors. By postage I mean the cost of sending physical documents whether by Royal Mail or any other courier or shipping company.

I understand that we do not hold a centralised, complete and comprehensive figure for printing costs. We do provide details of the Council's spending on our website However, I can provide details of the following:Printing and postage for this year's council tax bills and related correspondence:

Bulk printing, folding, packing into envelopes etc=£8,188.13; Postage=£12,958.35

Other postage costs:   2009/10: £52,287.75; 2010/11: £57,569.46; 2011/12: £55,446.04

F13/114 Number of iPhones, tablets, and other devices

1. Please supply the number of iPhones that have been issued to staff, a list of the job titles of staff this device has been provided to, and their total cost.

Response: Four iPhones - CEO, Deputy CEO, Business Development Manager & Service Support/Infrastructure Manager - £755.002.

Please supply the number of Blackberry devices that have been issued to staff, a list of the job titles of staff this device has been provided to, and their total cost 

Response: 22 Heads of Service and councillors - £1800.00 approx

3. Please supply the number of iPads that have been issued to staff, a list of  the job titles of staff this device has been provided to, and their total cost.

Response: Six - two for Councillors & four for IT testing - £29274.

Please supply the number of Samsung Galaxy phones that have been issued to staff, a list of the job titles of staff this device has been provided to, and their total cost.

Response: Two - Councillors - £6505.

Please supply the total number of employees employed by the council.

Response: 285 headcount, 241.18 FTE

F13/115 Housing rent arrears
(1) How much the council is owed in unpaid rent (rent arrears) at the moment (or the last date when it was known)?
(2) A yearly breakdown of how much the council was owed in rent arrears since 2008.
 

I am writing to inform you that Allerdale Borough Council do not have any housing provided by public funds and therefore we do not hold any relevant information. All such housing is provided by housing associations.Therefore, it is possible that the various housing associations may hold some or all of the information you require. Their contact details can be found on our website. If you would like me to forward your request to them then do let me know.

F13/116 Loss of laptops and USBs

1.    How many laptops were lost by council employees in 2011? A:  0

2.       How many laptops were lost by council employees in 2012? A:  0

3.       How many USB keys containing council-related data were lost in 2011? A: 0

4.       How many USB keys containing council-related data were lost in 2012? A: 0

5.       Are consumer file storage and sync tools such as (Dropbox and SugarSync) blacklisted in your organisation? i.e. Are these tools blocked from end users? A:  Yes

6.       Does the council have a mobile working policy? A: see attached

7.       Can council workers use their own devices to access and work on government content? For example, mobile phones, laptops and tablets A: Yes

8.       Can the Council guarantee that all the councils' sensitive data is encrypted on all laptops? A: Yes

9.       Does the council use enterprise collaboration software? SharePoint for example? A: Yes

Includes document to be found below

F13/117 Urban green space

You asked a number of questions about urban green space. I can provide a copy of the response form as attached. However, for some reason we were unable to enter anything into the text boxes. Therefore, I have completed the tick boxes where relevant. For the other sections the answers are:

2(c) Green space quality is assessed as part of the Open Space, Sports and Recreation Study which is updated every five years.

8(e) Open Space, Sports and Recreation Study (2008) is available on our website at: http://www.allerdale.gov.uk/planning-and-buildings/planning/planning-policy/local-plan---preferred-options/evidence-base/natural-environment.aspx . This is currently being updated.

11. Department: Planning; Team/Unit: Policy; Main urban green space responsibilities: Assessment of need, provision, and policy for improvementDepartment: Community ServicesMain urban green space responsibilities: management of contractors responsible for green spaces.

12. 2005/06 = £821,134 2006/07 = £829,480 - Risen costs 2007/08 = £845,998 - Risen costs 2008/09 = £885,010 - Risen costs 2009/10 = £892,430 - Risen costs  2010/11 = £913,080 - Risen costs2011/12 = £955,500 - Risen costs 2012/13 = £972,187 - Risen costs

13. 2006/07 = £24,446 2007/08 = £59,790 - Extra provision 2008/09 = £20,900 - Cost savings 2009/10 = £73,200 - Extra Provision 2010/11 = £21,270 - Cost savings 2011/12 = £20,670 - Cost savings 2012/13 = £15,670 - Cost Savings

14. Not applicable. Our parks maintenance is carried out by outside contractors

15. Not applicable. We are not responsible for any allotments in our area and therefore we do not hold this information. You may be able to get some information from the local parish and town councils who are the bodies responsible for allotments. Their contact details can be found on our website.

F13/118 Arrears and write offs

Please could you provide me with details of the Council's arrears and write offs as set out in the attached spreadsheet?

I understand that details of debts, arrears and write-offs are all held in the statement of accounts which are published each year. These can be found on our website

F13/119 Discretionary relief for sports clubs

1. How many "community sports clubs" does you authority currently grant discretionary rate relief to? 2. What is you authority's current policy (2012/13) for granting discretionary rate relief to "community sports clubs"? 3. Is there a monetary or percentage limit on the amount of discretionary rate relief your authority will grant to a single community sports club? If yes, how much is this? 4. Does the authority intend to introduce a new policy next year? If so, what will be the new policy for 2013/14? 5. What is your authority's total budget for granting discretionary rate relief in 2012/13 and 2013/14?

In response our Revenues section has advised:

1.       35; 2.       No policy specific to these, here is the general policy for all discretionary relief.; 3.       Generally 80%; 4.       No; 5.       £110,000 for both years

F13/121 ICT contract details

1)     Please confirm whether you receive services from any of the following providers and if so, the nature of that service (software product, service etc), the year in which the you first engaged with that provider?
a.     Capita Plc
b.     Northgate Public Services
c.     Civica
 
2)     Please confirm the date at which you first engaged the services of the relevant providers above and any documentation associated with their appointment including:
a.     Details of any competing offers received at the time of their appointment including price
b.     Any presentations received through the RFP / tender process
c.     Any minutes from the meetings discussing the RFP / tender process and dictating the decisions taken
 
3)     Please provide copies of any contracts governing provision of the services and the following details for either the last two available financial years or the last 24-months:
a.     License fees paid
b.     Maintenance fees paid
c.     Licenses cancelled
d.     Maintenance contracts cancelled
 
4)     Please confirm whether you share the services provided by the companies listed above with another council? If so, what services do you share?
 
5)     Please confirm whether you are currently in the process of replacing any of the services with the providers listed above, timing of that replacement and reasons for their replacement
 
6)     Please provide contact details for the relevant person tasked with management of the relationship with each provider

Response available on request from foi@allerdale.gov.uk

   
     
     
     
     

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Allerdale Borough Council
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