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Disclosure log - March 2013

The requests received under the Freedom of Information Act and Environmental Information Regulations during the month, and the responses made are below. The request is shown in italics. Any related documents are at the bottom of the page.

Ref Brief description Request and response
F13/120 Papers and advice relating to the MRWS process

You asked: 1. Please provide copies of any written legal advice to the Allerdale Executive either at, or prior to, the meeting on 30 January 2013 with regard to MRWS and specifically the discharge by the Council's Executive of the statutory duty found in section 11(A) of the National Parks and Access to the Countryside Act 1949.2. Please also provide copies of all supporting papers made available and/or distributed to members of the Council's Executive prior to or at the meeting on 30 January 2013 and relating to it; 3. Please also provide copies of any correspondence between the Lake District National Park Authority and the Council with regard to the exercise of the statutory duty found in Section 11(A) of the National Parks and Access to the Countryside Act 1949 with regard to the MRWS process.4. Please provide copies of all correspondence with regard to the MRWS process and the Conservation of Habitats and Species Regulations 2010 and all advice relating thereto provided to the Council's Executive prior to the meeting on 30 January 2013.

I understand that we do not hold any information in response to questions 1, 3 and 4. In response to question two:The Executive report is available on our website under the Executive minutes for 30 January 2013. The appendices are also available from this link. Reference is also made to the MRWS Partnerships final report and the MRWS white paper.

F13/122 Underoccupancy legislation ("Bedroom tax")

You asked:I am requesting the following information under the Freedom of Information Act (please note questions 1-3 only apply to councils that still have their own council housing stock): 1. The proportion of all council housing tenants who fell into rent arrears during the most recent financial year for which full-year data is available (please state which financial year this is). 2. Any forecast/estimate of the proportion (or failing that, number) of council housing tenants in the council area who are affected by the bedroom tax who will fall into rent arrears in 2013/14. To be clear, this is seeking the proportion of council housing tenants affected by the bedroom tax who will fall into arrears. It is not asking what proportion of all council housing tenants will be affected by the bedroom tax. 3. Any over-arching definition or methodology the council has used in determining the number of bedrooms in council housing properties, for the purposes of assessing under-occupation of council housing properties with regards to the bedroom tax4. Any over-arching definition or methodology the council has asked registered social landlords to use in determining the number of bedrooms in social/affordable housing properties, for the purposes of assessing under-occupation of social/affordable housing with regards to the bedroom tax5. Any over-arching definition or methodology that registered social landlords have used in determining the number of bedrooms in social/affordable housing properties, for the purposes of assessing under-occupation of social/affordable housing with regards to the bedroom tax.6. Any forecast/estimate of the proportion (or failing that, number) of registered social landlord tenants in the council area who are affected by the bedroom tax who will fall into rent arrears in 2013/14. To be clear, this is seeking the proportion of RSL tenants affected by the bedroom tax who will fall into arrears. It is not asking what proportion of all RSL tenants will be affected by the bedroom tax. The information may be provided individually for different RSLs, or combined for a number of RSLs, or combined for all RSLs (the preference would be for separate data for different RSLs, but this is not cast in stone).In this request, 'council housing tenants' refers to households, rather than individual people (so, a family of three living in one council house would count as one tenant, rather than three tenants).In this request, 'affected by the bedroom tax' means deemed to be under-occupying their property under the terms of the bedroom tax, and not a member of an exempt group (e.g. pensioners).

In response: Re questions 1-3, the Council no longer has its own housing stock and therefore our response to these questions is n/a.In response to the other questions our benefits service has advised:Q4 - We have not asked RSLs to define how they have determined the number of bedrooms in a property.Q5 - We do not hold any information on how any of the RSLs have determined the number of bedrooms Q6 - We do not hold any relevant information on this. Please note that you may like to contact the RSLs direct. Their contact details can be found on our website. However, as I understand it, they are currently not obliged to provide any information under the Freedom of Information Act and therefore may not respond.

F13/123 Paarking penalty charge notices

I am writing to obtain information about your authority's use of CCTV and CCTV "smart cars" to issue moving traffic contraventions and parking contraventions notices (sometimes called Fixed Penalty Notices). To outline my query as clearly as possible, I am requesting: 1) How many CCTV Smart cars does your authority currently own and/or operate? 2) A total number of the moving traffic contraventions and parking contraventions captured by the authority's CCTV Smart car(s) in the period 1 March 2008 - 1st March 2013? 3) The total income obtained through fixed penalty notices resulting from the above penalties captured by X council's CCTV Smart car(s) in the period 1 March 2008 - 1st March 2013?4) A total number of the moving traffic contraventions and parking contraventions captured by the your authority's public space CCTV cameras in the period 1 March 2008 - 1st March 2013?5) The total income obtained through fixed penalty notices resulting from the above penalties captured by your authority's public space CCTV cameras in the period 1 March 2008 - 1st March 2013?

In response our parking services section has advised that they do not have a CCTV "smart car" and we have never used in the public realm CCTV to issue parking-related penalty charge notices.

F13/124 Use of bailiffs

Please can you inform us as to the number of times between 1st January 2012 and 31st December 2012 that private bailiffs have been instructed to enforce debts owed to the local authority by a) individuals living at residential properties and b) businesses in this local authority. Please also include cases where local authority employees have visited a property to execute a warrant.

By “private bailiffs” we mean those who are self-employed or who work for private companies, including as high court enforcement officers.  By “local authority debts” we mean any debts which result from a charge which the local authority has made for any reason.

Please can you also inform us as to

a) the number of residential properties and

b) the number of businesses properties which fall within this local authority.

If providing results for the period 1st January – 31st December 2012 is too onerous because it does not correspond with your record-keeping system, please can you provide us with this information for the most recent twelve-month period which does correlate with your system.

Our Revenues and Parking Services section has advised the following:

Revenues - financial year, 1 April 2011 to 31st March 2012;

Private bailiff instructions: Council Tax  =  2,249; Business rates = 236

Parking: in the period 1 Jan 2012 – 31 Dec 2012, there were 322 cases. However, I understand that to determine if these were against residents or businesses will involve a manual process which is likely to exceed the appropriate limit as set by Section 12 of the Freedom of Information Act. This is currently set at £450 or 18 hours work at £25 an hour. Therefore, the Council is not obliged to provide information to respond to this part of your request. If we can find a way to bring this part so that it falls below the appropriate limit then we will be happy to discuss this with you.

I have also been advised that the number of properties are: residential properties = 45,531; business properties = 4,622.

F13/125 Public health funerals

I would like to know how many public health funerals have been carried out by you local authority since November 2012 when no known next of kin can be found. I would like to know the deceased names (including maiden names) Date of birth and death Last known address and when, or if the estate will be passed onto the Treasury Solicitor, QLTR or the Duchy of Cornwall and Lancaster.

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website.

F13/126 Planning documents 1. I would like to know the exact figures relating to Allerdale Borough Council achieving their five year housing supply. So I would like to know the exact figures in terms of how many homes have already been included in the five year supply list and how many are scheduled to enter the list as of today 3rd March 2013 in terms of full planning granted and also of outline planning permission granted.

 

Response: I understand from our planning policy team that the following document is relevant to this request as it sets out Allerdale Borough Council’s position with regard to housing land. The relevant document is the Annual Monitoring Report for 2011/12.

They have also advised the following:

Since 31 December 2012 and up until 8 March 2013 we have had the following approvals for residential development that will considered for inclusion in the 5 year land supply in the next AMR for 2012-2013

Land at Brough Hill, Bolton Low Houses - 4 dwellings

Land at Newton Arlosh - 2 dwellings

Land adjoining King St, Wigton - 74 dwellings

Land at Kirk Cross Quarry, Brigham - 50 dwellings

Land adjacent Strawberry How, Cockermouth - 1 dwelling

Land adj Overend Farm, Greysouthen - 4 dwellings

2. I would like information on how allerdale borough council's planning department subjected planning application 2/2013/ land adjoining west road wigton to the exception test in terms of flood risk as required by the NPPF.

Response: see note below

3. I would like copies of minutes and other records of pre-application discussions from the planning department at Allerdale Borough Council relating to the land off West Raod Wigton ref in the SHLAA EXWG25

Response: I understand that any pre-application discussions for the land in question were undertaken on a confidential basis. We therefore feel that the information requested is excepted from disclosure under the exception provided by Regulation 12(5)(f), the interests of the supplier of the information (in short any duty of confidentiality owed to the third party).

The information in question would relate to a planning application which has been withdrawn. The Council encourages pre-application discussions to ensure that any issues with the development are identified as early as possible. Such discussions are held with developers and individuals alike on a number of different applications. As the related information is supplied by the third party on a voluntary basis, we feel there is a quality of confidentiality associated to it. We also feel that any disclosure at this moment, could adversely affect the interests of the third party. It could also adversely affect the future operation of the pre-application process both for this site and for other sites, as individuals would be less inclined to enter into pre-application discussions if it was known that such confidential discussions would be made public.

Therefore with all things considered we feel that the information requested is excepted from disclosure under Regulation 12(5)(f). We have considered the public interest test in coming to this conclusion. On the one hand there is a strong public interest in the accountability and transparency of decisions made by the Council. And there is a strong public interest in public participation in the planning process. However, this has to weighed against the continued voluntary submission of information to the public which assists the planning process (in this and future applications). We therefore feel that in this instance, the arguments which favour disclosure are out weighed by those which favour withholding the information.

4. I would like the minutes of the meeting between Allerdale Borough Council's Planning Department, North Associates and the Environment Agency to discuss the Environments Agency's objections to the now withdrawn planning application for the land adjoining West Road, Wigton ref no: 02/2013/0002

Response: see note below

5. In Allerdale's Housing Need Strategy Document 2012 Figure 4 there is a table which gives details of the number of empty homes and the housing need for different towns in Allerdale. I would like the number of empty homes in Wigton and the number in relation to Housing need.

Our Housing team has advised the following:

The figures used in that document are:

  • Number of empty homes (2012) - Wigton = 49
  • Housing Need = 16 (this is a combination of the need for low cost home ownership and the need for social rented homes).

Current figures we have for these are;

  • Empty homes in Wigton = 68
  • Housing need = 27

                  Low cost Home ownership - 6 x 3 Bed Houses

                  Social rent      -    19 x 3 bed houses

                                                -     2 x 4 bed houses

From subsequent emails you stated that questions two and four were no longer relevant as you had found out that we do not hold any relevant information.

F13/127 Compulsory purchase orders
I would like to request all Compulsory Purchase Orders which the council have conducted over

the past 15 years. Account amounts, the properties involved and who is entitled to the money.

I also require details relating to money held on account resulting from Enforced Sales from the past 15 years. Account amounts, the properties involved and who is entitled to the money.

F13/128 Animal boarding premises

Please could you send me a list of the animal boarding premises currently licensed by Allerdale Council?

See document below.

F13/129 Grounds maintenance and cemeteries contract

Details of the £120,000 cuts negotiated with ISS for grounds maintenance and cemeteries contract and any other information regarding this.

The Head of Service for Community Services has advised that the reductions are agreed with ISS and it is up to them as the contractor to determine how the efficiencies are made.

F13/130 Slag banks at Salterbeck

You asked:Slag banks in Salterbeck: 1. Records of any complaints made in respect of the slag banks at Salterbeck 2. Copies of the minutes of any meetings where complaints in respect of the slag banks at Salterbeck were discussed. 3. Copies of any documentation relating to the erection of fences at the slag banks at Salterbeck 4. Copies of any meetings relating to the erection of fences at the slag banks at Salterbeck 5. Copies of any documentation relating to access, its use and any public safety issues at the slag bank at Salterbeck 6. Copies of any reports prepared by the Council in relation to the slag banks at Salterbeck.

Although your request is a little unclear, ie there are no timescales nor specifics about the types of complaints, I have spoken to a number of departments to assess whether they have any relevant information. I have therefore approached the building control section to see if there is any record of dangerous structures on the area shown; our health and safety department and the environmental protection section about any possible hazards; and our Community Services section as to whether we have received any reports of fly-tipping, dog fouling or waste. I have also asked those responsible for overseeing coastal erosion. They have all reported that they hold no relevant information for this location. You may also like to check our website for any planning applications in the area which have been received. However, having taken a look there is nothing showing in relation to fencing in this area.

F13/131 Software used by various departments

We are currently investigating the use of software for the management of key activities in local government.  I would be grateful if you could provide me with answers to the following three questions under the Freedom of Information Act for each of the activities listed below: 1.     Who provides the software (inhouse/name of third party provider) 2.     If you have changed provider in the past 5 years when did you change? 3.     If you have changed provider in the past 5 years, who was the previous supplier (please put 'in house' if previous software was in house).a)     Document-Records Management     Civica, previously called Comino, 5+ years

b)    Income Management Civica Icon, 5+ years

c)     Cash Receipting  Civica Icon, 5+ year

d)    E-payments  Civica Icon, 5+ years

e)     General Ledger  Civica Icon, 5+ years

f)     Vehicle Management In house

g)    CRM (Customer/ Citizen Relationship Management)  Civica Frontoffice 5+ Years

h)     Waste Management Mayrise 3 years + In house, previously fully in house

i)      Environmental Health  Northgate M3 5+ years

j)      Trading Standards  Northgate M3 5+ years

k)     Licensing   Lalpak 5 + Years

l)      Social Housing Management (if applicable) Northgate M3 5+ years

m)   Housing and Council Tax Benefits Administration,  Academy 3 years previously Civica Pericles 

n)     Council Tax Administration  Academy 3 years previously Civica Pericles

o)    Business rates (NNDR)  Academy 3 years previously Civica Pericles

F13/132 Benefit fraud cases

I wish to obtain the following information under The freedom of information Act 2000. a)      How many Benefit Fraudsters have you identified in the last 5 years. b)      Of those individuals how many were prosecuted? c)       What is the total outstanding 'debt' to the council resulting from benefit fraud? d)      Of those prosecuted how much money have you recovered?  e)      How much of the 'debt' has the council written off?

Our Benefit Fraud section has advised that, for the purpose of the request I have defined a 'fraudster' as a customer who has been sanctioned for a benefit offence, ie they have been prosecuted, received an administrative penalty or a formal caution. The total number of those coming under this definition in the last five years is 261. Of those, 56 were prosecuted. I understand that to answer the last three questions would require a manual process going through all 261 cases. We estimate that the task of locating, retrieving and extracting the information requested would therefore take in excess of the appropriate limit, as set by Section 12 of the Freedom of Information Act. This is currently set at £450 or 18 hours work at £25 an hour. This is because we estimate it would take around 10-15 minutes for each case.If there was any way you could alter your request to bring it within the appropriate limit then please do let me know.

F13/133 Bereavement Services contacts

Within the council, who is in charge for sending information regarding public health funerals to the Treasury Solicitor, Duchy of Cornwall, Duchy of Lancaster, QLTR, Crown Solicitor and/or National Ultimus Haeres?Would you please include some/all of this information -First and surname of the personJob title Department he/she works inEmail addressTelephone contact

The Bereavement Services Officer is Robert Deacon. Their email is robert.deacon@allerdale.gov.uk  , telephone number 01900 702 581.

F13/134 Primary Care Trust responsibilities

Local authorities in England are assuming Primary Care Trusts' responsibilities for commissioning public health services from 1 April 2013. Many of these were procured by PCTs from GP practices. With regard only to services provided by GPs, can I check which contracts are you transferring? Are there any public health services commissioned by the PCT to GPs currently (March 2013) which the local authority decided not to continue in April?Please may I request brief answers in list form, as per: " service (for example 'weight management service', 'smoking cessation service') " value (annually)" contract expiration date " contract status on expiration, for example 'to be put out to tender', or 'to be reviewed'.

I am writing to inform you that Allerdale Borough Council does not have responsibility for the new health responsibilities. Therefore we do not hold any relevant information. However, these new responsibilities are to be taken on by Cumbria County Council. Therefore, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk  . If you would like me to forward your request to them then do let me know.

F13/135 Compromise agreements

You asked:1 a) For the 2012/13 financial year so far (until today's date of March 11), how many current or ex-employees of the council have signed compromise agreements directly related to the resolving of dispute(s)/grievance(s)/internal and external investigation(s)/whistleblowing incident(s), excluding all COT3 Agreements and all compromise agreements drawn up in the following circumstances:i. Purely redundancy situationsii. Purely PILON (pay in lieu of notice) situationsiii. Equal pay claimsiv. TUPE situations1 b) What was the total monetary value of these?1 c) Please provide a breakdown for each compromise agreement, showing: - a summary description of the compromise agreements, eg. whether it related to an internal investigation, whistleblowing, claim of sexual harassment, claim of age discrimination etc. - the total monetary value of each, and the lump sum payments that make up the claim, eg. severance, notice, salary, etc. - the role of the individual in receipt of the compromise agreementPlease also provide 2. The same for 2011/123. The same for 2010/114. The same for 2009/105. The same for 2008/096. The same for 2007/08

Our HR department has advised that over the period stated the council has entered into 22 agreements for purely PILON situations and one agreement for another reason "to resolve a dispute/grievance/internal and external investigation/whistleblowing". We believe that any further detail on these agreements is exempt from disclosure under a number of exemptions provided by the Freedom of Information Act. Further detail on these exemptions can be found in the attached document.

F13/136 Compromise agreements

You asked:1) How many Non Disclosure agreements have been issued following a redundancy payout in the past three years broken down by year - 2010, 2011, 20122) How much was the redundancy pay out in each case?3) How many breaches of Non Disclosure agreements have been recorded?4) Has any action ever been taken against a former employee for breaching a non-disclosure agreement?1) How many Compromise agreements have been issued in the past three years broken down by year - 2010, 2011, 20122) How much was the pay out in each case?3) How many breaches of Compromise agreements have been recorded?4) Has any action ever been taken against a former employee for breaching a non-disclosure agreement?If it is not possible to provide a breakdown of payments please provide over the past three years, making it clear which year they were agreed.

Our HR department has advised that the Council has entered into 16 non-disclosure/compromise agreements in the past three years. We have recorded no breaches of any compromise agreements and no action has been taken by a former employee for breaching a non-disclosure agreement. In relation to more detail about the agreements we feel that this information is exempt from disclosure in accordance with a number of exemptions provided by the Act. Further details can be found in the attached document.

F13/137 Trolley collection services

Council charges for abandoned supermarket trolleys under the EVPA1990 and Clean Neighbourhood Act 2005. Requests:1. Contact name 2. Have you implemented said act? 3. What is your agreed charge for the collection of an abandoned trolley? 4. What is your trolley storage cost (per day)?

Contact for reporting abandoned trolleys: customer services 01900702800 or streetcene@allerdale.gov.uk .  We have implemented the Act. With the advent of pound in the slot system the problem has been greatly reduced. The council now finds it more efficient to deal directly with the supermarkets which employ a company to retrieve trolleys. This reduces the cost of officer time and storage (must be stored for 90 days before disposal). We still can enforce the legislation for persistent offenders and charge £38 for the return or disposal of trolleys. However, as mentioned working with the retailers is a better option.

F13/138 Repairs to schools

Under the Freedom of Information Act 2000, I request your local authority to provide me with the following information: ·         The estimated cost of outstanding repairs to your local authority run schools including all repair priorities

I am writing to inform you that Allerdale Borough Council are not responsible for schooling in our area and therefore we do not hold any relevant information.However, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk  . If you would like me to forward your request to them then do let me know.

F13/139 Equal pay claims 1. Since 2003 how much has been paid out by the Council in settlement of equal pay claims or potential equal pay claims?

Response: None

2. To how many women and how many men have such payments been made?

Response: None

3. Has the council budgeted for future payments for potential equal pay claims and if so for how much?Response: No

F13/140 Building Regulations information on boilers

You asked:I should be grateful if you would provide me with the following information in respect of each domestic boiler installation reported to the Council pursuant to the Building Control Regulations 2000 for the period from 1 January 2010 to date:" Address where boiler was installed" Make of boiler" Number of boiler installed" Date of boiler installation For the avoidance of doubt, I do not wish to be provided with the name of the householder where the boiler was installed.

Our building control register is available via the website at www.allerdale.gov.uk  . This electronic register provides details of building control applications including the type of application such as a boiler installation. You can search the register using the mapping service. The request was originally refused on cost grounds but on appeal a list of the relevant information as held by the Authority was disclosed.

F13/141 Section 106 agreements

I am writing to make an open government request for all the information to which I am entitled under the freedom of information act.In order to assist you with this request, I am outlining my query as specifically as possible.If however this request is too wide or too unclear, I would be grateful if you could contact me as I understand that under the act, you are required to advise and assist requesters.1) Please provide the reference number for all planning applications in which Section 106s are currently being renegotiated.2) Please disclose the number of renegotiated Section 106 planning agreements on developments of over 50 units since 2007 broken down annually. And please provide the relevant web link or attached PDF/file linked for each Section 106 renegotiated agreement.3) Please provide the number of affordable homes that were part of the original Section 106 agreement prior to renegotiation.(If this last question is too onerous please still supply me with the information  that relates to the first two questions.)

Our planning section has advised that we are not currently renegotiating any Section 106 agreement, nor have we since 2007.

F13/142 Public health responsibilities and flouridation Can you please give me some information about Allerdale's responsibilities with regard to fluoridation of the water supply after April.

Having spoken to my colleagues in the Environmental Health department, I understand that Allerdale Borough Council would not have any role in the fluoridation of water from April 2013. Depending on your particular request, it is likely that the body you will need to contact will be either the new Health and Wellbeing Board which will be part of Cumbria County Council and/or Public Health England (which I understand takes on the responsibilities of the Health Protection Agency).

Cumbria County Council can be contacted at: Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk . The Details for Public Health England can be found at: http://healthandcare.dh.gov.uk/category/public-health/phe/ .

F13/143 Intranet plans

You asked (with responses from our ICT service):

1)  Does your authority have plans to implement a new Intranet within the 2013 / 2014 financial year?   Response: Yes

2)  If so, will this be implemented using internal resource, external resource or a mixture of both?  Response: both

3)  What is the age of your current Intranet from the date it was released? Response: approximately nine years

4)  Is your current Intranet provided or built by any 3rd party suppliers?  Response: No

5)  What integrations does your current Intranet have?  By integrations this means modules such as employee telephone directory, room booking systems, payroll enquiries or look up addresses etc? Response: Telephone directory, building fault reporting, new starters and leavers processing form, gifts and hospitality register, address search, photo library

6)  If you are planning on a new Intranet, what additional integrations with other back end systems would you require? Response: to be confirmed

F13/144 Registered scrap metal dealers

Following the changes to legislation within the scrap metal industry I am specifically trying to find out the following information about registered Scrap Metal Dealers within your area.1. How many Dealers are registered? 2. How many have an S3(1) exemption? 3. Have applications for Scrap Metal Dealers Licenses and/or S3(1)'s  increased over the last 6 months?

Our Environmental Health section has advised the following in answer to your request: 1. Registered dealers - 142. Sect 3(1) exemptions - 03. Applications for both have not increased

F13/145 Printing provision

You asked (with responses from our ICT and HR section):

1. The number of people currently employed across the organisation?

Response: around 270 headcount

2. Who supplies you printer/copier/scanners across organisation?

Response: Konica

3. What make and model of printers/copiers/scanners do you have and how many of each across the organisation?

C652 x 1, C642 x 5, C25 x 1

4. How many multifunctional devices, printers, copiers, scanners are there across the organization?

Response: 7 as above

5. When is the contract for this hardware due to end?

Response: November 2016

6. What print management software’s do you use across the organisation?

Response: P Counter

7. What scanning software’s do you use across the organisation?

Response: Unknown, preinstalled on MFDs above

8. What PDF software’s do you use across the organisation?

Response: Adobe & Cute PDF

9. How much do you spend on PDF software’s across the organisation?

Response: £0.00

10. What is the overall cost of the managed print service contract?

Response: £9000.00 + click cost which includes all toners & servicing

11. What document management software’s/systems do you use across the organisation?

Response: Civica Comino

12. What IT provider do you use within the organisation?

Response: Various

13. What IT consultants do you use across the organisation?

Response: None

14. Also could you include the name, title, contact number, and email address for the people responsible for managing the print estate in the organisation?

Response: IT Manager, Mr Michael Scott.

F13/146 Energy management software

Under the Freedom of Information Act 2000 I seek the following information: 1. The name of the Energy Management software currently employed by your organisation or by a third party providing an energy management service on your behalf;1. BAS 2800N +

2. Whether you employ a third party to deliver an energy management and/or utility bill validation service; 2. No

3. When the contract for the provision of Energy Management software is due to expire; 3. Ongoing annual maintenance contract

4. When the contract for the provision of Energy Management services is due to expire (I appreciate this may be within the same contract as the software). 4. N/A

F13/147 Compromise agreements

How many employees and former employees have signed compromise agreements in the financial year 2012/13 (so far), and the previous five financial years?And what is the total cost of these agreements in each year?

Our HR department has advised that the Council has entered into 23 such agreements in the period stated. We feel that any further detail on these agreements is exempt from disclosure under the exemptions provided by a number of sections in the Act. Further detail on these exemptions can be found in the attached document.

F13/148 NNDR for HP Enterprise Services UK Ltd

HP Enterprise Services UK Ltd is a subsidiary of Hewlett Packard Limited and operates across the UK. Can you please give me the details of all properties on which HP Enterprise Services UK Ltd pays business rates in your local authority, including the square footage of the property if you have this information. I would like all results from the period January 2008 to the present. HP Enterprise Services UK Ltd's registration number with Company's House is 00053419. Prior to January 2010, the company was called Electronic Data Systems Limited (the number was the same), so it is possible that some records may still be under this old name.

Our Revenues section has advised that we do not have any record of this organisation on our business rates and therefore we do not hold any relevant information.

F13/149 Public health funerals

I would like to know details of anyone who has died with no known next of kin from 1/10/2012 to the day of your reply. If there are any new cases where the person died prior to 1/10/2012, but that were only dealt with after this date, pleas also include details.Please also supply a list of any Public Health Act Funerals carried out from the above date (also known as Welfare or Environmental Health Act funerals) if this does not form part of your reply to the above. This should include funerals carried out by the council or on behalf of any third party.Please include:1.       the deceased's full names2.       the date they died3.       the approximate value of their estate4.       their dates of birth or age at death5.       whether or not they were married, divorced, single, or widowed6.       the maiden surnames of married females or widows7.       their  address at death8.       the date when a referral was made of this estate to the Treasury Solicitor or Duchy of Lancaster or Cornwall9.       If a referral to the Treasury Solicitor or Duchy has not yet been made and you think it will be made soon could you advise me of this too.10.  If a case is still  undecided or awaiting referral, please also advise of details.

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website .

F13/150 Troubled families The Department for Communities and Local Government has asked your local authority to work with a target number of ‘troubled families’ over three years. Under the Freedom of Information Act 2000, please can you tell me as of 1st March 2013:

1.     The total number of ‘troubled families’ your local authority is to work with over the three years;2.     How many families in your local authority have been identified to work with under the Troubled Families programme;a.     Of these, how many families fit all three of the Government’s criteria of youth crime or anti-social behaviour, truanting, and an adult on out-of-work benefits?3.     What ‘local criteria’ are you using to identify families beyond the Government’s stipulated criteria?4.     How many families in your local authority have been ‘attached’, that is, have consented to engage in the programme;5.     How many families in your local authority have declined to consent to being involved in the programme; 6.     Whether you are contracting out to voluntary sector organisation(s) to deliver the Troubled Families programme;a.     If yes, please state which, and whether it is all or some of the direct delivery.

I am writing to inform you that Allerdale Borough Council do not have responsibility for social services in our area and therefore we do not hold any relevant information. Social Services comes under the remit of Cumbria County Council.

Therefore, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk. If you would like me to forward your request to them then do let me know.

F13/151 Public health funerals RE: FOI REQUEST: A LIST OF ALL PUBLIC HEALTH FUNERALS IN THE LAST 4 WEEKS

Under the Freedom of Information Act 2000 I write to request the following:

The names of all Public Health Funerals/ bona vacantia estates passed or in the process of being referred  ie pending referral to The Treasury Solicitor   ( BV ) Department  or Duchy of Lancaster within the last 4 weeks. This is a request for fresh information, as my last request was over 4 weeks ago

We request the following information only:

1)      The full name of the deceased

2)      The date of death

3)      Last known address

4)      Approximate value of estate ( if not exempt )

5)      If pending referral to the Treasury or already referred to the Treasury

Our Bereavement Services section has advised that they are not aware of any such cases as described in the period stated. We therefore do not hold any relevant information to disclose in response to your request. Please note that further information on the disclosure of this information is available on our website

F13/153 Council tax

You asked: In the Local Government Act 1888 it specifically states the following;   Section 79 Incorporation of county council.     (2) All duties and liabilities of the inhabitants of a county shall become and be duties and liabilities of the council of such county.          Can you confirm that you operate under the Local Government Act 1888 as required by law.          Since you are therefore according to this statute liable for the inhabitants liabilities, does this not mean that you are also liable for the inhabitants council tax?. Not withstanding other liabilities which inhabitants of said council may possess.          Would you kindly outline the format in which such liabilities and duties may be presented to you for payment.

FOI requests are for information held by the local authority and not the forum for providing legal advice. We do not hold specific documentation in relation to the questions asked. However, I understand that the sections mentioned in the request relate to County Councils and we are a Borough Council. Therefore you may like to address your request to Cumbria County Council who can be contacted at foi-dp@cumbria.gov.uk  . I also understand that council tax administration and collection is carried out under the Local Govt Finance Act 1992 (as amended). For liabilities and payments etc, the relevant regulations contain all the details - these regulations are the Council Tax (Administration and Enforcement) Regulations 1992 SI 613 (as amended).

F13/154 Dangerous and Wild Animals Act

re: Primates licenses issued under the Dangerous Wild Animals Act 1976. I am writing on behalf of Wild Futures to request the following information under the Freedom of Information Act 2000. Please note that a similar request for information is sent out annually, and we are now seeking up-to-date information for 2013. We ask that you treat this as a wholly new request.  Please do not forward on the information you sent to us last year, as it may now be out of date.This request is in 2 parts. We ask that you answer all of the questions in the first section whether or not you have any licenses issued under the Dangerous Wild Animals (DWA) Act. If there are any current DWA licenses for primates in your area, please also complete all of the questions in the second section.As of 25 February 2013;

1) How many DWA licenses are currently issued in your area? Response: None

2) How many of these DWA licenses are issued for primates (monkeys, apes or prosimians such as lemurs)?Response: None

3) How many applications for licenses under the DWA Act have been refused in your area in the last 12 months?Response: None

4) How many of these applications were for primates and on what grounds were they refused? Response: None

5) What is the cost of obtaining a DWA license in your area (please indicate whether this includes any vet fees incurred)? Response: Please see our Fees and Charges

6) What is the cost of "renewing" a DWA license in your area (please indicate whether this includes any vet fees incurred)? Response: Please see our Fees and Charges

7) If there are primates licensed in your area, please provide copies of the most recent relevant inspection report(s) for all such licenses (on the understanding that for data protection purposes, certain information may be obscured).  If no written reports are available, please indicate the date on which the most recent report was conducted, by whom, and the outcome of the visit.  If not included in the report(s), please also provide the following information: Response: N/A

For each license issued for primates:

a) How many individuals of each species are covered (please provide the scientific name: i.e. Cebus apella)?Response: N/A

b) What is the age and sex of each licensed primate? If this information is not kept by your council, please indicate so.Response: N/A

c) Where was each primate obtained? If this information is not kept by your council, please indicate so.Response: N/A

d) Please confirm whether any restriction is placed on breeding of the animals licensed.  If no restriction exists, please indicate whether the existing license would automatically cover the offspring, and until what age this cover would last.Response: N/A

8) Finally, would you or someone in your department be interested in sharing your experiences with licensing under the DWAA and dealing with primates under the AWA with Wild Futures, working towards better protection for primates and simplification of LA's duties? Response: N/A

F13/155 Reemployment of staff made redundant

For each of the past five financial years, including the current financial year to date, please state the total number of employees who have returned to work for the authority in a new position having previously been made redundant. In each case, state the amount paid as redundancy and the period of time elapsed between the redundancy and the employees' return in a new position.Please state whether the data includes school and teaching staff. Denote this as part of the breakdown of payments and time elapsed, where possible.

Our HR department has confirmed that there have been no employees who have been made redundant and then reemployed in a new position in the last five years.

F13/156 Display Energy Certificates

Full address details of any property within your authority which does not have a current DEC as required by the EPBD regulations.I am writing to inform you that Allerdale Borough Council does not have responsibility for trading standards and therefore does not hold any information about properties which do "not have a current DEC as required by the EPBD regulations".

Responsibility for trading standards falls within Cumbria County Council and it is possible that they may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk  . If you would like me to forward your request to them then do let me know.

F13/158 Mobile phone contract

I want to make a Freedom of Information request, could you please send me the following information with regards to the organisation’s Mobile Phones: 1.       Existing Supplier(s) - If there is more than one supplier please split the contract up including the contract value, number of users, duration, contract dates and internal contact details. 2.       Total contract value- If there isn’t a total contract value please cans you provide me with the latest annual spend on mobile phone for each network provider. 3.       Number of Users- Number of connections for each network provider. 4.       Duration of the contract- please state if the contract also include contract extensions for each provider. 5.       Call off Contract/Framework Agreement Start Date- please provide me with information on when the framework commenced and include the month and year and day if possible for each network provider. 6.       Call off Contract/Framework Agreement Expiry Date- please provide me with information on when the framework expires and include the month and year and day if possible for each network provider. 7.       Contract/Framework Agreement Review Date- please provide me with the month and year and day if possible of when the organisation plans to review it mobile phone contracts for each network provider. 8.       The person within the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider.

If the has more than one supplier can you please split the contract into to so they show information for both supplier including, total contract value, users, duration, and the other dates.

Please can you provide me with the latest information- If the organisation’s is currently out to tender please can you also state the approx. date of award along with the information above.

See document below.

F13/159 Body cameras

Are Body Worn Cameras used in the council in any capacity? (mobile CCTV units worn on the body of council employees)If so could you tell me which department employs this technology and how many cameras are in operation(particularly interested in environmental health teams, city wardens, community safety teams and traffic/parking enforcement officers)

There is one body-worn camera used by our enforcement officer who is part of the land charges and licensing team.

F13/160 Inspection reports for Blaze Bridge, High Lorton

Information about inspection of Blaze Bridge, High Lorton.

I am writing to inform you that I have spoken to our insurance officer and I believe the claim in question is against Cumbria County Council and not ourselves. Therefore the information in question is not held by Allerdale Borough Council.Therefore, it is possible that Cumbria County Council may hold some or all of the information you require. They can be contacted at Corporate Information Team, Lower Gaolyard, The Courts, Carlisle, CA3 8NA; Phone 01228 221234; Fax 01228 606706; Email foi-dp@cumbriacc.gov.uk   . If you would like me to forward your request to them then do let me know.

F13/161 Energy costs and other information

1.       1. Contracts/Agreements relating to the supply of Gas which may include the following:·         Natural Gas Supply·         Gas Heating / Boiler Maintenance·         Installation of Gas Central Heating Systems 2.      2.  Contracts/Agreements relating to the supply of Electricity which may include the following:·         Street Lighting·         Electricity Supply (Half Hourly)·         Electricity Supply (Non Half Hourly)·         Corporate Electricity SupplyContract Information- For each of the types of the contract that I am requesting please can you send me the following information. Please can you remember if there is more than one provider can you please split the contract information up for each individual provider? 1.       1. Unique Contract Ref Key: Please can you provide me with a unique reference quote that relates to each contract. 2.       2. Current Provider: If there is more than one provider please split the contract information individually.3.       3. Annual Average Spend: Please can you send me the average spends over the last three years. Approximate spend is also acceptable.4.       4. Contract Duration: Duration of the contract/agreement and can you please include any extension periods that could be executed5.       5. Contract Commence Date: The date the contract/agreement commenced6.       6. Contract Expiry Date: The date the contract/agreement expired7.       7. Contract Description: A brief description of the contract of what support/service in involved8.       8. Responsible Officer: Who within the organisation is responsible for this contract. Please can you send me the full names, actual job title, internal contact number and the officers direct email address.

I understand from our procurement officer that our energy contract is part of the Cumbria County Council contract and the information requested on its detail is held by themselves. Their contact details are foi-dp@cumbria.gov.uk  . The person responsible in our council is Barbara Watson, our procurement officer and her telephone number is 01900 702521 and email barbara.watson@allerdale.gov.uk  . Expenditure by the council is provided via our spending webpage. You will be able to find details of spending over a number of years on our website.

Downloadable Documents

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File nameSizeApproximate Download time
Adobe PDF format - download the viewerF13/128 - FOI response in PDF format12 Kb2 secs @ 56k, 0 secs @ 2mb
Adobe PDF format - download the viewerF13/135 - FOI response in PDF format13 Kb2 secs @ 56k, 0 secs @ 2mb
Adobe PDF format - download the viewerF13/140 - FOI response in PDF format2359 Kb5 mins 37 secs @ 56k, 10 secs @ 2mb
Adobe PDF format - download the viewerF13/147 - FOI response in PDF format13 Kb2 secs @ 56k, 0 secs @ 2mb
Adobe PDF format - download the viewerF13/158 - FOI response in PDF format55 Kb8 secs @ 56k, 0 secs @ 2mb

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